HomeMy WebLinkAboutHealthMinutes_2009_02_03
Board of Health
February 3rd, 2009
OFFICIAL MINUTES
Dr. Merritt Warren called the Board of Health meeting to order on Tuesday, February
3rd, 2009 at 7:00 p.m. at the meeting in City Hall.
Committee Members present: Dr. Merritt Warren, Deanna Santema, Pat Lyons, Karen
Cook, LuAnn Napton, Trish Matson-Buus and Paul Irwin
.
Committee Members absent: Roberta Wagner, Jesse Ronning and Al Gregg
Others present: Robert McGrath and Todd Langland
1. Approval of Minutes: (Irwin/Lyons ) Motion to approve minutes for the November
18th, 2008 meeting.
All present voted aye. MOTION CARRIED.
2. Additions to agenda: no Additions
3. Approve Agenda: (Matson-Buus/Irwin) Motion to approve agenda.
All present voted aye. MOTION CARRIED.
4. Preliminary 2008 Year End Number – Bob started with covering the Spring Clean
Up numbers for the board. It was noted that the snow in April slowed the number of
vehicles at the landfill and thus the tonnage in take was also down. The same can be said
with the Electronic Waste Recycling day. The weather hurt the volume we took in.
The revenue for 2008 that the landfill collected thru Accounts Receivable was
$ 1,823,211.42 for 2008. The cash money collected thru the till was at $77,250.48. The
revenue received for the metal recycling is at $ 25,919.50, waste oil recycling was
$ 25.00 and Farmland rent was at$ 6,485.00. The total for all of the above for the income
in 2008 is $ 1,932,887.40.
The landfill also borrowed money to the Brookings Airport and they are paying us back
principal and interest at the rate of $3,077.58 per month. This loan will be done in
January of 2012.
To recap 2008 the landfill tonnage was down from 2007, which was 61,000 ton to 2008
which was at 59,000 but it was a good year on the revenue and we did have some projects
like the Downtown Project and Calhoun Building that were free to the City and a small
soil project from the Dacotah Bank Site.
5. Review Annual Board of Health Report – Attached Below
Board of Health
Annual Report
2008
Membership for 2008
Dr. Merritt Warren Pat Lyons
Jesse Ronning Paul Irwin
Robert Wagner Emil Klavetter
Luanne Napton Karen Cook
Trish Matson Buus
The membership consists of nine members that represent industry, transportation, economics,
environmental concerns, governmental institutions, the county commission, business, agricultural business,
and a licensed physician.
Purpose
The Board of Health provides general supervision over the sanitary conditions of the city, the
operation of the Brookings Regional Landfill, and the city solid waste collection system. In addition, the
Board of Health will provide the City Council and city staff with advice and information as they may
require in regard to the public health, and in the functions of the Brookings Regional Landfill and the city
solid waste collection operation.
Programs and Services
The Board of Health is involved in the review of the budget and operations of the landfill, the
collection of refuse, yard waste program, and the recycling collection program. In addition, the annual
Spring Cleanup, the Paint Exchange Program, the Free Electronics Collection Event, the Free Compost
Program, the Free Fall Leaf Disposal Program and the Christmas Tree Collection Program are operated
under the direction of the Board of Health.
The Board of Health had several major activities during the year 2008.
• Participated in pandemic influenza planning and exercises.
• Purchase a new Concover machine (alternate cover) to replace our 1996 machine.
• Purchase a new litter vacuum machine.
• Had two (1) one day collection events of electronic waste (April 26 & September 20,
2008).
• Begin engineering portion of permit renewal for 2009. Contract signed with Burns &
McDonnell
• Budgeted for electronic waste storage building for construction in 2009 ($150,000
budgeted).
• Spring Cleanup (April 7 – 26, 2008)
• Paint Exchange (April 12, 2008)
• S&S Tin Baling, Inc. baled 199 tons of scrap iron for revenue of $25,915.50 plus no
charge for pumping Freon from 528 units (refrigerators, freezers, air conditioners,
dehumidifiers, etc.)
• Transferred $525,000.00 to the General Fund from the Solid Waste Fund.
Performance Measurement Summary
A measurement of performance for the Board of Health is the degree of success in meeting the
years goals.
There was one project that was not accomplished. A new automated garbage truck was expected
to arrive in November or December of 2008 and did not. The truck was bid in December of 2007 to
replace our original automated truck and is now expected to be delivered in February of 2009.
The Board of Health did very well in achieving the 2008 goals.
Expenditures
The Board of Health has a $500 line item budget within the landfill budget.
The Board of Health did spend $100.00 during 2008 for supporting the Big Sioux Water Festival. The
Board of Health/Solid Waste Committee has used their money in the past for trips to look at new
technology, attending workshops, buying books, or supporting the Big Sioux Water Festival.
Goals and Objectives for 2009
The following are the Board of Health goals for 2009:
• To continue working on planning for a pandemic influenza outbreak with other entities.
• To continue to participate in the National Children’s Health Study.
• Purchase a new front end loader ($225,000 plus trade-in budgeted - $198,900 plus trade-
in actual bid).
• Purchase a new pickup to replace our 1992 Ford ($25,000 budgeted).
• Have at least (1) one day collection of electronic waste (tentatively scheduled for April
18th, 2009).
• Renew Solid Waste Permit in 2009.
• Construct electronic waste storage building during 2009 ($150,000 budgeted).
• Conduct Spring Cleanup (April 13 – May 2, 2009)
• Hold the Annual Paint Exchange (April 25, 2009)
• Discuss annual budget requests.
• Goal of transferring $440,000.00 to the General Fund
Unmet Needs
The Board of Health does not have any unmet needs.
__________________________
Dr. Merritt Warren, Chairperson
Board of Health
6. Goals for 2009 – Listed below is the 2009 Goals of the Board of Health:
The following are the Board of Health goals for 2009:
• To continue working on planning for a pandemic influenza outbreak with other entities.
• To continue to participate in the National Children’s Health Study.
• Purchase a new front end loader ($225,000 plus trade-in budgeted - $198,900 plus trade-
in actual bid).
• Purchase a new pickup to replace our 1992 Ford ($25,000 budgeted).
• Have at least (1) one day collection of electronic waste (tentatively scheduled for April
18th, 2009).
• Renew Solid Waste Permit in 2009.
• Construct electronic waste storage building during 2009 ($150,000 budgeted).
• Conduct Spring Cleanup (April 13 – May 2, 2009)
• Hold the Annual Paint Exchange (April 25, 2009)
• Discuss annual budget requests.
• Goal of transferring $440,000.00 to the General Fund
7. Pandemic Influenza Planning – The committee is working on more grants that are
available for Brookings. Two of the grants are for supplies and an exercise that is planned
for later in 2009
8. Other Business – The landfill permit will be renewed this year and one thing that will
be changed is the handling of the contaminated soil. We will now be able to take the soil
right to the pit. We currently have two areas that are used for this type of soil.
Next meeting: Thursday, May 14th, 2009 at City Hall meeting room.
9. Adjournment: (Cook/Napton Motion to adjourn meeting.) All present voted aye.
MOTION CARRIED.
____________________ ___________________________
Todd Langland, Secretary Dr. Merritt Warren MD, Chairman
Board of Health