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Home My WebLink AboutCC Minutes_2017_02_14 17 Brookings City Council February 14, 2017 The Brookings City Council held a meeting on Tuesday, February 14, 2017 at 6:00 p.m., at City Hall with the following City Council members present: Mayor Scott Munsterman, and Council Members Keith Corbett, Mary Kidwiler, Dan Hansen, Ope Niemeyer, Nick Wendell, and Patty Bacon. City Manager Jeffrey Weldon, City Attorney Steve Britzman, and City Clerk Shari Thornes were also present. Consent Aqenda. A motion was made by Council Member Niemeyer, seconded by Council Member Kidwiler, to approve the Consent Agenda as amended. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Munsterman. 3.A. Action to approve the agenda. 3.B. Action to approve the January 17 and January 24, 2017 City Council Minutes. 3.C. Action to add a Council Meeting on March 14, 2017 at 6:00 p.m. 3.D. Action on Abatement of Property Taxes for 703 2"d Street South, otherwise known as Parcel No. 40575-00100-002-10, in the amount of$151.31. 3.E. Action on Resolution 17-002, a Resolution authorizing the City Manager to sign a Restaurant Liquor Operating Agreement 5-year renewal for Brookings Steak Co., dba Whiskey Creek Wood Fire Grill, James Gardner, owner, 621 32"a Ave., legal description: SE corner of Block 1, Wiese Addition. Resolution 17-002 - Brookings Steak Co., dba Whiskey Creek Wood Fire Grill — Restaurant Liquor Operating Agreement Renewal Be It Resolved by the City of Brookings, South Dakota, that the City Council hereby approves a Lease Renewal Agreement for the Operating Liquor Management Agreement between the City of Brookings and Brookings Steak Co., dba Whiskey Creek Wood Fire Grill, James Gardner, owner, for the purpose of a liquor manager to operate the On-Sale Establishment or business for and on behalf of the City of Brookings at 621 32"d Avenue. Be It Further Resolved that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for the remaining 5-years of the 10-year Agreement. 3.F. Action on Resolution 17-016, a Resolution approving Change Order No. 1 (Final) for 2016-01SWR, Concrete Maintenance Project; Timmons Construction. Resolution 17-016 - Resolution Authorizing Change Order No. 1 (CCO#1) for 2016-01 SWR, Concrete Maintenance Project; Timmons Construction Be It Resolved by the City Council that the following change order be allowed for 2016-01SWR, Concrete Maintenance Project: Construction Change Order Number 1: Adjust contract plans quantities to as-constructed quantities for a total decrease of $5,754.77. 3.G. Action on Resolution 17-017, a Federal Aid Surface Transportation Program Delete Resolution for County and Urban Projects. ' Resolution 17-017 - Federal Aid Surface Transportation Program Delete Resolution for County and Urban Projects Whereas, the City of Brookings wishes to delete the referenced Projects from the Statewide Transportation Improvement Program (STIP): Location and Length (Project Numbers & PCN Numbers): • 3rd Street from Medary Avenue to 22"d Avenue South, P 3312(04) PCN 04G6 • Eastbrook Drive from Sunrise Ridge Road to 22�d Avenue South, P 3233(04), PCN 03CS • Sunrise Ridge Road from 6t" Street to Eastbrook Drive, P 3233(03) PCN 03CR Now, Therefore, Be It Resolved, that the South Dakota Department of Transportation be and hereby is authorized and requested to withdraw from the STIP the projects described above. Vote of the City Council: Yes — 7; No — 0. 3.H. Action on Resolution 17-018, a Resolution declaring Airport Equipment as Surplus Property: Airport Rosco Sweep Pro Broom. 18 Resolution 17-018 - Declaring Surplus Property: Airport Rosco Broom Whereas, the City of Brookings is the owner of the following described equipment formerly used at the Brookings Regional Airport: One (1) Rosco Sweep Pro Broom, Serial Number 482040303. Whereas, in the best financial interest, it is the desire of the City of Brookings to sell same as surplus property; and Whereas, the City Manager hereby authorized to sell said surplus property. Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SD, that this property be declared surplus property according to SDCL Chapter 6-13. 3.1. Action on Resolution 17-019, a Resolution approving a Right-of-Way Easement for the Brookings Regional Landfill. Resolution 17-019 - Resolution Approving Right-of-Way Easement; Sioux Valley Energy of Colman, SD Whereas, the City of Brookings has designated right-of-way property for public access; and Whereas, the City of Brookings maintains all public right-of-way; and Whereas, the City of Brookings has been requested to allow Sioux Valley Energy of Colman, South Dakota, the Right-of-Way Easement on the North 25' excluding the Public Right-of-Way of real property in Brookings, County, South Dakota, described as follows: the East Half (E1/2) of Section (8) Township (110) North Range (49) West of the 5th P.M. Brookings County, South Dakota, except Lot One (1) of Aamot Addition located therein; the City of Brookings, Brookings County, South Dakota, for the sole purpose of constructing overhead power lines. Now, Therefore, Be It Resolved that the Right-of-Way Easement for the Landfill property be approved, Open Forum. Donna Ramsay read a statement to the City Council. Resolution 17-013. A motion was made by Council Member Hansen, seconded by Council Member Corbett, that Resolution �7-013, a Resolution approving Change Order #1 and #2 (Final) for the Swiftel Center Flooring Repair Project, be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Munsterman. Resolution 17-013 -A Resolution authorizing Change Order#1 and Change Order#2 (Final) for the Swiftel Center Flooring Repair Project; Clark Drew Construction Be It Resolved by the City Council that the following change order will be allowed for the Swiftel Center Flooring Repair Project: Construction Change Order Number 1 and 2 (Final). Contract adjustment for work schedule changes and unanticipated repairs for a total increase of $13,695.53 befinreen Change Order#1 and Change Order#2 (Final). Resolution 17-014. A motion was made by Council Member Wendell, seconded by Council Member Kidwiler, that Resolution 17-014, a Resolution awarding the Contract on a new 2017 4-Wheel Utility Work Machine with Attachments for the Brookings Regional Airport, be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Munsterman. Resolution 17-014 - Resolution Awarding Bids on a New 2017 4-Wheel Utility Work Machine with Attachments for the Brookings Regional Airport Whereas, the City of Brookings opened bids for a new 2017 4-Wheel Utility Work Machine with Attachments on Tuesday, January 24, 2017 at 1:30 pm at the Brookings 19 City & County Government Center; and Whereas, the City of Brookings has received the following bid: Bobcat of Brookings, Inc. — Base Bid: $49,141.78, Alternate #1 New Angle Broom Attachment: $4,729.40, Alternate #2 New Mower Attachment: $4,613.20. Now Therefore, Be It Resolved, that the award be made to Bobcat of Brookings, Inc. for the low base bid of$49,141.78 and Alternate #1, New Angle Broom Attachment in the amount of $4,729.40, for a total contract of$53,871.18. Resolution 17-020. A motion was made by Council Member Corbett, seconded by Council Member Hansen, that Resolution 17-020, a Resolution awarding the Contract for Construction of the South Main Avenue Fire Station, be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Munsterman. Resolution 17-020 - A Resolution Awarding a Contract for Construction of the South Main Avenue Fire Station Project Whereas, the City Council authorized the advertisement for bids for the construction of the South Main Avenue Fire Station; and Whereas a bid opening was held on January 31, 2017 which produced interest from 12 qualified bidders; and Whereas, the low bidder for the project was Clark Drew Construction. Be It Resolved that the City Council award the construction contract to Clark Drew Construction in the amount of$1,220,000, in addition to Bid Alternates 2-7 from the bid tabulation, for a total construction contract of$1,303,930. FIRST READING — Ordinance 17-002. Introduction and First Reading on Ordinance 17-002, an Ordinance rezoning the North 405 feet of the South 670 feet in the SW '/4 SW '/ excluding the platted areas of Section 36-T110-R50W and Lot 100, Windermere Pointe Addition, excluding the South 225 feet, from a Business B-2 District and a Business B-2A Office District to a Residence R-3 Apartment District (location: North of 20th Street South and west of Windermere Addition). Public Hearing: February 28, 2017. FIRST READING — Ordinance 17-003. Introduction and�First Reading on Ordinance 17-003, an Ordinance amending the Zoning Ordinance of the City of Brookings and pertaining to accessory building location for the purposes of administration of the Zoning Ordinance. Public Hearing: February 28, 2017. FIRST READING — Ordinance 17-004. Introduction and First Reading on Ordinance 17-004, an Ordinance amending the Subdivision Regulations of the City of Brookings and pertaining to secondary access for residential subdivisions for purposes of administration of the Subdivision Ordinance. Public Hearing: February 28, 2017. FIRST READING — Ordinance 17-005. Introduction and First Reading on Ordinance 17-005, an Ordinance amending the Zoning Ordinance of the City of Brookings to include wholesale trade with storage yard as a Conditional Use in the Business B-3 District of the Zoning Ordinance. Public Hearing: February 28, 2017. FIRST READING — Ordinance 17-006. Introduction and First Reading on Ordinance 17-006, an Ordinance amending Article II of Chapter 22 of the Code of Ordinances of the City of Brookings and Pertaining to the 2015 International Residential Code with Certain Amendments on Frost Protection. Public Hearing: February 28, 2017. Resolution 17-011. A public hearing was held on Resolution 17-011, a Resolution upon a Petition to Vacate a Portion of Western Avenue located in the SW '/4 of the NW '/4 of Section 26-T110N-R50W and the SE '/4 of the NE '/4 of Section 27-T110N-50W. A motion was made by Council Member Hansen, seconded by Council Member Corbett, 20 that Resolution 17-011 be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Munsterman. Resolution 17-011 - Street Vacation Whereas, a Petition to Vacate has been filed with the City Clerk of the City of Brookings; and Whereas, #he petition was filed in proper form and signed by one hundred percent (100%) of the adjacent property owners. Now, Therefore, Be !t Resolved, by the City Council of the City of Brookings, that a portion of Western Avenue located in the SW '/4 of the NW '/4 of Section 26-T110N- R50W, and the SE '/4 of the NE '/4 Resolution 17-015. A public hearing was held on Resolution 17-015, a Resolution of Intent to Lease Real Property at the Brookings Airport Terminal Building to Isaac Wilde. A motion was made by Council Member Hansen, seconded by Council Member Niemeyer, that Resolution 17-015 be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Kidwiler, Bacon, Wendell, and Munsterman. Resolution 17-015 - Resolution of Intent to Lease Real Property at the Brookings Airport Terminal Building to Isaac Wilde Be It Resolved by the governing body of the City of Brookings, South Dakota, that the City of Brookings intends to enter into a Lease with Isaac Wilde for a period commencing March 1, 2017 and ending December 31, 2018, with an option of one additional year of 2018, and pertaining to the following described property: approximately 282 square feet in the Brookings Airport Terminal Building located in Section 26-T110N-R50W, in the City of Brookings, Brookings County, South Dakota. The Lease will be an amount of Two Hundred Thirty Five Dollars per month ($235.00) and one-half the uti�ity cost for 2017, with an option to renew for one additional year, for 2018, if agreeable to both parties. Be It Further Noted, that a Public Hearing on this Resolution was held on February 14, 2017, at 6:00 o'clock P.M. in the Chambers of the City & County Government Center and that all persons were given an opportunity to be heard on the intent to lease real property. Open Budqet Website. Shawna Costello, Finance Director, and Kevin Catlin, Assistant to the City Manager, gave a presentation on Socrata, the City of Brookings Budget Website. Adiourn. A motion was made by Council Member Corbett, seconded by Council Member Niemeyer, to adjourn the meeting at 6:49 p.m. The motion carried by a unanimous vote. C F BROOKINGS � ~ � ott nsterman, Mayor ATTEST: .�� G\`"�Nc�KNp��. �/`�.___._.�I (/ � r• �fO.�". ✓ A %a Shari Thornes, City CI •p�SOUTNOP