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HomeMy WebLinkAboutCCMinutes_2016_12_13 492 Brookings City Council December 13, 2016 The Brookings City Council held a meeting on Tuesday, December 13, 2016 at 5:00 p.m., at City Hall with the following City Council members present: Mayor Tim Reed, Council Members Keith Corbett, Mary Kidwiler, Dan Hansen, Ope Niemeyer, Nick Wende{I, and Patty Bacon. City Manager Jeffrey Weldon, City Attorney Steve Britzman, and City Clerk Shari Thornes were also present. Executive Session. A motion was made by Council Member Hansen, seconded by Council Member Wendell, to enter into Executive Session at 4:58 p.m. for purposes of discussing the qualifications, competence, performance, character or fitness of any public officer or employee or prospective public officer or employee with the City Council and City Manager present. The motion carried by a unanimous vote. A motion was made by Council Member Hansen, seconded by Council Member Corbett, to exit Executive Session at 6:00 p.m. The motion carried by a unanimous vote. Consent A�enda. A motion was made by Council Member Hansen, seconded by Council Member Wendell, to approve the Consent Agenda. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. 3.A. Action to approve the agenda. 3.B. Action to approve the November 8, November 22, and December 8 City Council Minutes. 3.C. Action on various appointments to City Boards, Committees and Commissions. Bicvcle Advisory Committee: reappoint Jennifer McLaughlin and Steve Paula (terms 1/1/2017-1/1/2020), and appoint Eric Rasmussen (term 12l13/2016- 1/1/2018) and Keith Schram (term 9/1/2017-1/1/2020); Board of Adiustment: appoint Eric Youmans (term 1/112017-1/1/2020), appoint George Houtman (1/1/2017-1/1/2020), appoint Eric Rasmussen (term 1/1I2017-1/1/2020), appoint Dustin Edmison as 1St Alternate (term 12/13/2016-1/1/2019); Board of Appeals: appoint Dave Ekern and reappoint Jonathan Meendering (terms 1/1/2017-1/1/2022); Board of Health: reappoint Dr. Merritt Warren, Bob McGrath and Robert Wagner (terms 1/1/2017-1/1/2020), appoint Dr. Shelly Brandenburger (term 1/1/2017-1/1/2020); Brookinqs Committee for Peoqle who have Disabilities: reappoint Matt Simet (term 1/1/2017-1/1/2020), and appoint Ruth Harper (term 1/1l2017-1/1/2020); Brookinqs Health Svstem Board of Trustees: reappoint Daryl England (term 1/1/2017-1/1/2020), appoint Nancy Fahrenwald (1I1/2017-1/1/2020); Business Improvement District#1 Board• reappoint Tari Waterman and Kate Treiber (terms 1/1/2017-1/1/2020); Historic Preservation Commission• reappoint Virginia James, Leah Brink and Dennis Willert (terms 1/1/2Q17-1/1l2020); Human Rights Commission: reappoint Steve Bayer, Judy Karen, and George Hamer (terms 1/1/2017-1/1/2020); Librarv Board: appoint Kathryn Miller and Dr. Douglas O'Neill (terms 1/1/2017-1/1/2020); Sustainabilitv Council: reappoint Betty Beer, Nels Granholm, and Holly Tilton Byrne (terms 1/1/2017-1/1/2020); Swiftel CenterAdvisorv Committee: reappoint Teri Ronning and Jeff Holm (terms 1/1/2017-1/1/2020); Traffic Safefir Committee: reappoint Tony Sonnenburg, Brian Lueders, and John Howard (terms 12/31/2016-12/31/2019), appoint Kacie Richard (12/31/2016-12/31/2019). 3.D. Action to cancel the December 20 City Council Meeting. 3.E. Action on Resolution 16-096, a Resolution Rejecting Bids for 2017-2018 City of Brookings Custodial Services. Resolution 16-096 - Resolution Rejecting Bids on 2017-2018 City of Brookings Custodial Services Whereas, the City of Brookings opened bids for the 2017-2018 City of B.rookings Custodial Services on Tuesday, November 15, 2016 at the Brookings City & County Government Center; and Whereas, the City of Brookings has received the folfowing bids for the 2017-2018 City of Brookings Custodial Services: Johnson Pro Clean: Library - $1,000.00, Public Safety Center- $1,000.00, R & T Center- $500.00; J & T Cleaning: Library- $1,800.00, Public Safety Center- $1,500.00, R &T Center- $595.00; Supreme Pro Clean LLC: Library - $3,688.21, Public Safety Center- $2,238.68, R & T Center- $698.28; Marsden Building : 493 Maintenance LLC: Library - $3,389.88, Public Safety Center- $2,644.70, R & T Center- $810.90; In & Out Cleaning: Library - $3,000.00, Public Safety Center- $3,500.00, R & T Center - $4,000.00. Now, Therefore, Be It Resolved that all bids for 2017-2018 City of Brookings Custodial Services be rejected. Resolution 16-102. A motion was made by Council Member Kidwiler, seconded by Council Member Corbett, that Resolution 16-102, a Resolution awarding a contract for the purchase of�fteen (15) mobile digital /analog finro-way radios and twenty-two (22) hand-held portable digital /analog two-way radios and specified accessories, be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Resolution 16-1 Q2 - Resolution Awarding a Contract for the purchase of 15 Mobile Digital /Analog Two-way Radios and 22 Hand-Held Portable Digital /Analog Two-way Radio and Specified Accessories Whereas, the City of Brookings held a bid letting at 1:30 p.m. on Tuesday, December 6, 2016; and - Whereas, the City of Brookings has received the following bid for 15 Mobile Digital / Analog Two-way Radios and 22 Hand-Held Portable Digital /Analog Two-way Radio and Specified Accessories: Vantek Communications in the amount of$106,861.84. The Fire Dept. capital budget for the purchase of 15 Mobile Digital /Analog Two-way Radios and 22 Hand-Held Portable Digital/Analog Two-way Radio and Specified Accessories expenditure is $140,000.00. Now Therefore, Be It Resolved that the bid from Vantek Communications in the amount of$106,861.84 be accepted. Resolution 16-104. A motion was made by Council Member Niemeyer, seconded by Council Member Hansen, that Resolution 16-104, a Resolution to purchase Two (2) New 2017 Chevrolet Silverado 3/ Ton 4x4 Extended Cab Short Box for the Parks, Recreation & Forestry Dept. (Parks), be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Resolution 16-104 - Resolution to Purchase Two New 2017 Chevroiet Silverado 3/ Ton 4x4 Extended Cab Short Box Trucks for the Parks, Recreation & Forestry Dept. (Parks) Whereas, the City of Brookings has sought and received the following quote for finro new 2017 Chevrolet Silverado 3/ Ton 4x4 extended cab short box trucks from the Beck Motors, Inc. State Bid Contract#16992 item 15. Delivery and payment to be made after January 1, 2017. Beck Motors, Inc. in the amount of$29,553.00 x 2 = $59,106.00. Now Therefore, Be !t Resolved that the contract from Beck Motors, Inc. in the amount of $59,106.00 be accepted. The capital budget for this expenditure is $60,000.00. Resolution 16-106. A motion was made by Council Member Bacon, seconded by Council Member Wendelf, that Resolution 16-106, a Resolution authorizing Change Order No. 1 (Fina!), 2016-08STI, Street Maintenance and Overlay Project; Bowes Construction, Inc., be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Resolution 16-106 - Resolution authorizing Change Order No. 1, Final, for 2016-48STI Street Maintenance and Overlay Project, Bowes Construction, Inc. Be It Resolved by the City Council that the following change order be allowed for 494 2016-08STI, Street Maintenance and Overlay Project: Construction Change Order Number 1 (Final): Adjust plan quantities to as-constructed quantities and for additional work for a total increase of$64,389.05 and extend the contract substantiaf completion date by 12 working days to the contract to close out the project. Resolution 16-107, A motion was made by Council Member Hansen, seconded by Council Member Corbett, that Resolution 16-107, a Resolution authorizing Change Order No. 1 for 2016-09STI LeFevre Drive Storm Sewer Project; Timmons Construction, fnc., be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Resolution 16-107 - Resolution authorizing Change Order No. 1 for 2016-09STI LeFevre; Drive Storm Sewer Project; Timmons Construction, Inc. Be It Resolved by the City Council that the following change order be allowed for 2016-09STI, LeFevre Drive Storm Sewer Project: Construction Change Order Number 1: Adjust plan quantities for storm sewer work to add one 4.5' x 10' Sioux Falls Drop Inlet, reduce the quantity of one 11'x4' Type S Drop Inlet, and to modify one 4'x4' Type B Drop Inlet for a total increase of$7,700.00 to the contract. Resolution 16-108. A motion was made by Counci! Member Hansen, seconded by Council Member Kidwiler, that Resolution 16-108, a Resolution authorizing the Mayor to Sign Agreements for�Project P-PH 0014(177)421 PCN 546N and IM 0295(40)132 PCN 04TW, US Highway 14 Project from 20th Avenue to 34th Avenue, be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Resolution 16-108 -A Resolution authorizing the Mayor to Sign Agreements for Projec# P-PH 0014(177)421 PCN 546N and IM 0295(40)132 PCN 04TW US Highway 14 Project from 20th Avenue to 34th Avenue Whereas, the Brookings City Council desires the construction improvement of 6�' Street from 20th Avenue to east of 34th Avenue in Brookings, SD; and Whereas, the City of Brookings desires the State of South Dakota Department of Transportation to negotiate and acquire property for highway purposes for construction of Project P-PH 0014(177)421 PCN 546N and IM 0295(40)132 PCN 04TW; and Whereas, the City of Brookings desires the State of South Dakota Department of Transportation to install improvements for grading, lighting, landscaping, bridge railing and ather related work and is in agreement with the provisions outlined in the agreements; and Whereas, the City of Brookings is obligated and hereby agrees to the provisions outlined in the "State of South Dakota Joint Powers Maintenance and Encroachment Agreement Befinreen Department of Transportation, City of Brookings, and Brookings Municipal Utilities Board" and "Maintenance Agreement and Jurisdiction Transfer Between State of South Dakota and Brookings, South Dakota." Now, Therefore, Be 1t Resolved that the Mayor of the City of Brookings is authorized to sign the "State of South Dakota Joint Powers Maintenance and Encroachment Agreement Between Department of Transportation, City of Brookings, and Brookings Municipal Utilities Board" and "Maintenance Agreement and Jurisdiction Transfer Befiueen State of South Dakota and Brookings, South Dakota" and other related documents for Project P-PH 0014(177)421 PCN 546N and IM 0295(40)132 PCN 04TW, US Highway 14 Project, Brookings, SD. Resolution 16-109. A motion was made by Council Member Kidwiler, seconded by Council Member Niemeyer, that Resolution 16-109, a Resolution awarding the contract to purchase one Long Bed Truck Chassis with Raise-able Dump capability for Brookings Parks, Recreation and Forestry Department, be approved. The motion �; 495 carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Resolution 16-109 - Resolution Awarding the Contract for the purchase of One Long Bed Truck Chassis with Raise-able Dump Capability for the Brookings Parks, Recreation and Forestry Dept. Whereas, the City of Brookings held a bid letting at 1:30 p.m. on Tuesday, December 6, 2016; and Whereas, the City of Brookings has received the following bids: North Central International of Sioux Falls, Inc., Schedule 1 Bid Price (Long Bed Truck Chassis) in the amount of$65,576.35, with $1,745.00 in Options for a total bid price of$67,321.35. The 2017 Parks Dept. capita! budget for this expenditure is $105,000.00. This amount includes expenditures for the long bed truck chassis and a separately purchased dump box. Now Therefiore, Be It Resolved that the bid from North Central International of Sioux Falls, Inc. in the amount of$67,321.35 be accepted. Resotution 16-105. A motion was made by Council Member Kidwiler, seconded by Council Member Hansen, that Resolution 16-105, a Resolution adopting a Development Agreement between the City of Brookings and Bender Companies for the Brookings Marketplace property, be approved. Public Comment: Ron Borchardt, Sarah Woodard, and John Mills. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Resolution 16-105 -A Resolution Approving a Development Agreement befinreen the City of Brookings and Bender Companies, Inc. for the Development of the Brookings Marketplace Property Whereas, the City of Brookings purchased approximately 26 acres of property from the State of South Dakota located at the northeast quadrant of I-29 and Highway 14 in 2014 (Brookings Marketplace) for purposes of siting additional retail and other commercia! development; and Whereas, one of the major tenets of the City of Brookings comprehensive economic development policy is to promote, expand, recruit, and develop more retail businesses in order to provide more retail options for residents and visitors, increase the local sales tax revenue by expanding the tax base, and provide more in-town shopping through more local retail venues; and Whereas, the City of Brookings wishes to develop a public-private partnership with a private development company to oversee the construction, marketing, recruitment, build-out, and overall development of the property; and Whereas, the City of Brookings selected Bender Companies, Inc. through a competitive process as the preferred developer for the partnership. Now, Therefore Be It Resolved by the City Council of the City of Brookings, South Dakota that a development agreement by and befinreen the City of Brookings and Bender Companies, Inc. be approved, along with the terms and conditions included thereto, for the comprehensive development of the Brookings Marketplace property. Ordinance 16-025. A public hearing was held on Ordinance 16-025, an Ordinance pertaining to an application for a Conditional Use Permit for a Major Home Occupation for an Individual Counseling Office, in the Residence R-1 B Single Family District on Lot 13, Block 11, Camelot Square Addition (1514 12th St. So.). A motion was made by Council Member Niemeyer, seconded by Council Member Hansen that Ordinance 16-025 be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. 49 � Ordinance 16-026. A public hearing was held on Ordinance 16-026, an Ordinance rezoning Lot 1, Block 7, Wiese Addition from an lndustrial I-1R Restricted to an Industrial I-1 Light District (located along 32"d Ave.). A motion was made by Council Member Hansen, seconded by Council Member Corbett that Ordinance 16-026 be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Ordinance 16-027. A public hearing was held on Ordinance 16-027, an Ordinance rezoning Block 2, Christie Third Addition from an Agricultural A to an Residence R-1 B Single Family District (located at the northwest corner of 26t'' Street South and Main Avenue South). A motion was made by Council Member Corbett, seconded by Council Member Kidwiler that Ordinance 16-027 be approved. The motion carried by the foffowing vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Resolution 16-103. A public hearing was held on Resolution 16-103, a Resolution Determining the Necessity of Alley Assessment Project No. 2017-05STA, from 18t Street South to 2"d Street South between 5th Avenue South and 6th Avenue South. A motion was made by Council Member Corbett, seconded by Council Member Wendell that Resolution 16-103 be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Resolution 16-103 - Resolution Determining Necessity of Alley Assessment Project 2017-05STA Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows: The City Council of the City of Brookings hereby declares the necessity of paving the following alley with an asphalt pavement on stabilized gravel base course as follows: Alley between 1gt Street South and 2"d Street South between 5'h Avenue South and 6tn Avenue South. 1. The general nature of the improvement is above set forth and reference for details is hereby made to the drawings and specifications prepared by the City Engineer and on file with the City Clerk. 2. The material to be used is asphalt for paving of the alley: Four inches {4") of asphalt pavement on an eight inch (8") crushed gravel base course for the alley. 3. The improvement is substantially uniform. The estimated cost is $110.00 per linear foot of alley. The es#imated cost per linear foot of alley for paving with four inches (4") of asphalt pavement on an eight inch (8") crushed gravel base course to be paved to a width of 18 feet is $110.00 per foot of alley or $55.00 per front foot per side of alley. 4. A description of classes of lots to be assessed is as follows: All assessable lots and tracts of land lying contiguous to the alley hereinabove described. 5. The method of apportionment of benefits is as follows: The cost thereof to be assessed against all assessable lots and tracts of land according to the benefits determined by the governing body to accrue to all such lots and tracts from the construction of the improvement. The assessment may be paid over a five-year period and the interest to be charged on the unpaid balance shall be 10%. 6. The above described improvement shall be hereinafter referred to as Alley Assessment Project No. 2017-05STA, which shall be deemed a description of the improvement of the alley as hereinabove set forth. Ordinance 16-028. A motion was made by Council Member Niemeyer, seconded by Council Member Wendell, that Ordinance 16-028, an Ordinance authorizing Supplemental Appropriation #3 to the 2416 Budget be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Recommendations of the 6t'' Street Desian Ad Hoc Committee, for 6�' Street from Main Avenue to Medarv Avenue. A motion was made by Council Member Hansen, seconded by Council Member Wendell, to accept the 6t" Street Ad Hoc Committee Report with an amendment to strike recommendation #2 and replace with five 11' lanes with a 10' wide shared use path on the north side. Public Comment: Ming Stephens, Caleb Evenson, Jennifer McLaughlin, Mike Lockrem, Skip Webster, Gregg Jorgenson, �; 497 Jamison Lamp, Angie Boersma, Travis Bortnem, and Jonathan Wood. The motion carried by the following vote: Yes: 4 - Hansen, Reed, Bacon, and Wendell; No: 3 - Corbett, Niemeyer, and Kidwiler. Residential Permit Parkinq Options and Associated Costs A motion was made by Mayor Reed, seconded by Council Member Corbett, to reschedule the residential parking permits to a future meeting. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Discussion and possible action to form a ioint Citv, Countv, and School Task Force on Mentai Health. A motion was made by Council Member Hansen, seconded by Council Member Niemeyer, to approve moving forward with the formation of a joint City, County, and School Task Force on Mental Health. The motion carried by the foiiowing vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Acfiion on 2017 Citv Manaaer Compensation Packa�e A motion was made by Mayor Reed, seconded by Council Member Corbett, that the 2017 City Manager Compensation Package (increase of$5,306.70, for a total salary of$156,927.20), be approved. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Action to acceat Mavor Tim Reed's formal resis�nation• effective12/31/2016. A motion was made by Council Member Corbett, seconded by Council Member Hansen, to accept Mayor Tim Reed's formal resignation; effective12/31/2016. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wende!!. Action to appoint tnterim Mavor, effective 1/1/2017-4/30/2017. A motion was made by Council Member Kidwiler, seconded by Council Member Corbett to appoint Scott Munsterman as Interim Mayor, effective 1/1/2017-4/30/2017. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Ci Council member introduction of to ics for future discussion. A motion was made by Council Member Kidwiler, seconded by Council Member Niemeyer to invite "Advocates for Well-Being" to make a presentation at the January 17th work session. The motion carried by the following vote: Yes: 7 - Corbett, Niemeyer, Hansen, Reed, Kidwiler, Bacon, and Wendell. Adiourn. A motion was made by Council Member Hansen, seconded by Council Member Corbett, that the meeting be adjourned at 9:16 p.m. The motion carried by a unanimous vote. ClTY OF BROOKlNGS r,,iTY�F Nv. ���'1 a ����x Tim Reed, Mayor 2' �q o:� . v/ '�bP rnes, City CI ADDENDUM: Volunteer Listing for Work Comp Coverage (as per Resolution 16-025) Fire Deat. Volunteer Firefiqhters: Major Anderson, Kurt Athey, Tim Austin, Kevin Banken, Derek Brown (New: 12/15/2016), Dan Bruna, Bret Christianson, Tom Coughlin, Mandi Cramer, Roger DeBates, Gary DeBeer, Tyler Frick, Monte Gummer, Tyler Hageman, Scott Hallan, Bill Hardin, Bob Heitkamp, Troy Herrig, Kevin Hilmoe, Dalton Holm, Dave Koch, Jim Kriese, Mike Lambertus, Brett Lawrence, Brandon Long, Joshua Mann, Lori Mergen, Dave Miller, Nick Oines, Dave Owens, Jeremy Paulsen, Keven Perry, Justin Redmond, Steven Rensink, Jared Runge, Pastor Tim Rynearson (Fire Chaplain), Rob Schuneman, Jeremy Scott, Michael Scott, Tabithia Scott, Austin Sechser, Darin Sinner, Luke Speakman, Curt Teal, Nathan Vandersnick, Adam Vaux, Rainer Westall, Fabian Ysker. Police Deat. Reserve Unit Volunteers: Mark Anawski, Justin Borns, Kevin Catlin, Rachel Gacke, Steve Hougland, Kay Lindgren, Matt Luebbert, Jaque Mann, Joshua Mann, Jim McDaniel, Keven Perry, Ben Quam, Mark Reif, Michael Scott.