HomeMy WebLinkAboutCCMinutes_2016_03_22 � 413 '
Brookings City Council
March 22, 2016
The Brookings City Council held a meeting on Tuesday, March 22, 2016 at 6:00 p.m., at
City Hall with the following members present: Deputy Mayor Keith Corbett, Council
Members David M. Meyer, Dan Hansen, Ope Niemeyer, Jael Thorpe, and Patty Bacon.
Mayor Tim Reed was absent. City Attorney Steve Britzman, City Manager Jeffrey
Weldon, and City Clerk Shari Thornes were also present.
Consent Aqenda. A motion was made by Council Member Hansen, seconded by
Council Member Niemeyer, to approve the Consent Agenda. The motion carried by the
following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer;
Absent: 1 — Reed.
3.A. Action to approve the agenda.
3.B. Action to approve the February 9, February 16, and February 23 City Council
Minutes.
3.C. Action on Resolution 16-026, a Resolution declaring a 1989 Chevy S10
Pickup and a 1992 Chevy Single A�cle Dump Truck as surplus property (Street
Dept.).
Resolution 16-026 - Declaring Surplus Property
Whereas, the City of Brookings is the owner of the following described equipment
formerly used at the City of Brookings Street Department: 1) One (1) 1989 Chevy S10
Pickup, Model S10-CC109, Serial Number 1GCCS19R4K8216503, and 2) One (1) 1992
Chevy Single Axle Dump Truck, Model C7H042, Serial Number 1GBL7H1P9NJ105158.
Whereas, in the best financial interest, it is the desire of the City of Brookings to sell
same as surplus property; and
Whereas, the City Manager hereby authorized to sell said surplus property.
Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SD, that
this property be declared surplus property according to SDCL Chapter 6-13.
3.D. Action on Resolution 16-023, a Resolution declaring Parks & Forestry
equipment as surplus property.
Resolution 16-023 - Declaring Surplus Property
Whereas, the City of Brookings is the owner of the following described equipment
formerly used at the City of Brookings Parks, Recreation & Forestry Department: 1) One
(1) 1981 Dodge D350 One Ton Dump Truck, VIN # 1 B6WD34T2BS121564; 2) One (1)
1964 Ford 3000 Tractor, VIN # B954876, 3) One (1) Model 50 Ideal Bed Knife Grinder,
4) One (1) 1988 John Deere 3325 Fairway Mower, VIN # E03325X7$3260, and 5) One
(1) 1992 Dodge Dakota LE, VIN # 1 B7GG23X4NS606900.
Whereas, in the best financial interest, it is the desire of the City of Brookings to sell
same as surplus property; and
Whereas, the City Manager hereby authorized to sell said surplus property.
Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SD, that
this property be declared surplus property according to SDCL Chapter 6-13.
3.E. Action on Resolution 16-028, a Resolution to write off uncollectible accounts
receivable for the Swiftel Center.
Resolution 16-028 - Uncollectible Accounts Receivable Removed From Records
Whereas, the Brookings Swiftel Center had a total of$337.76 in uncollectible Swiftel
accounts receivable in 2013: $56.86 - Hasseth/Sarri WR, $280.90 - Misc Equipment
Rentals/Robin Taylor; and
Whereas, efforts to collect and recover from customers was unsuccessful.
414
Now, Therefore, Be It Resolved the amount of$337.76 in Swiftel accounts receivable
be determined as uncollectible and removed from the records.
3.F. Action on Resolution 16-029, a Resolution designating Election Judges for
the April 12, 2016 Combined Municipal / School Board Election.
Resolution 16-029 -Appointment of Election Judges
Whereas, a City of Brookings Municipal Elec#ion will be held on April 12, 2016 for the
positions of one Mayor, finro Council members and two School Board members; and
Whereas, as required by SDCL 9-13-16.1, the City Council must appoint Election
Superintendents and Deputies and set their rate of compensation; and
Whereas, the following superintendents and deputies are hereby appointed at a rate of
$11.50 per hour for superintendents, $11.00 per hour for deputies, and a flat fee of
$20.00 for the April 12, 2016 Election School: RESOLUTION BOARD: Qavid Peterson,
Larry Hult, and Ken Ahartz as Alternate; VOTE CENTER 1 — Brookings Activity Center:
Norma Linn, Superintendent, Kris Cooper, Carol Dusharm, Delores Canaday, and
LaVonne Kurtz; VOTE CENTER 2 — Bethel Baptist Church: Sue Knutzen,
Superintendent, Sharon Anderegg, Marilyn Foerster, Robert Bell, and Linda Thaden;
VOTE CENTER 3 — Holy Life Tabernacle Church: Bobbe Bartley, Superintendent,
Russell Lokken, Marilyn Heesch, Ellen Herrboldt, and Mary Peterson; ALTERNATES —
Delores Canaday and Betty Vaughn; VOTE CENTER 4 — Ruth Anderson,
Superintendent, Gloria Pike, Ron Thaden; ABSENTEE VOTE CENTER — Larry Hult,
Superintendent, Ken Ahartz, Ray Dorn.
3.G. Action on Adoption of the 2016 Strategic Plan.
2016 STRATEGIC PLAN
-City of Brookings, S.D.-
Mission Statement: The City of Brookings is committed to providing a high quality of
life for its citizens and fostering a diverse economic base through innovative thinking,
strategic planning, and proactive, fiscally responsible municipal management.
Vision Statement: We are an inclusive, diverse, connected community that fuels the
creative class, embraces sustainability, and pursues a complete lifestyle. We are
committed to building a bright future through dedication, generosity, and authenticity.
BRING YOUR DREAMS!
1) Foster the new economy through creative entrepreneurialism.
• Develop internal initiatives and best practices for entrepreneurial approaches
for improving city service delivery
• Formalize a comprehensive entrepreneurial program either through (1)
BEDC, or (2) special committee; develop work plan for selected option
• Launch `open counter' platform as a major initiative of business start-up
program
2) Improve the overall livability of Brookings through place-making initiatives.
• Armory site adaptive re-use
• Comprehensive master plan update
• Rec center (dependent upon voter approval)
• Small-scale interventions; pilot projects to improve livability
• Determine/implement seiect list of bicycle-friendly activities; (Silver
designation, bike racks, bicycle lane clesignation)
• Identify/develop downtown gathering/public greenspace improvements
• Finalize public art program for implementation of 2017 projects
3) Expand lean government services practices
• Lean staff committee continue to identify opportunities for efficiency
improvement
• Lean committee undertake selected projects for implementation
• Host local conference with other employers working on lean practices
� 415
• Further develop performance management & benchmarking measures for
services and service delivery
4) Develop strategies to promote broader and more diverse affordable housing
opportunities.
• Support efforts of Affordable Housing Task Force; monitor/take action on their
recommendations commensurate with the charter
5) Build upon past efforts to expand transparency and utility of public records.
• Research/implement open.gov platForm for on-line/searchable financial
records & budget
• Migrate city records to web for transparency
6) Implement specific projects of the Sustainability Council for better stewardship of
public assets.
• Select specific topics from benchmark work plan for implementation by
selected departments
• All future city buildings to be LEED certified.
• Analyze changes in means and methods of construction using sustainability
measures
Downtown Brookinqs, Inc. Quarterlv Report. Elliot Johnson, DBI Director, provided
an update to the Mayor and City Council on current and upcoming events.
Presentation of the Citv of Brookinqs Financial Report. Shawna Costello, Finance
Officer, presented the 2015 `unaudited' Annual Financial Report for the City of
Brookings.
Resolution 16-030. A motion was made by Council Member Hansen, seconded by
Council Member Niemeyer, that Resolution 16-030, a Resolution awarding the contract
on the 2016-04STI, 3rd Street & 22nd Avenue Traffic Signal Project, be approved. The
motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen,
Bacon, and Meyer; Absent: 1 — Reed.
Resolution 16-030 - Resolution Awarding the Contract on the 2016-04ST1,
3�d Street & 22"d Avenue Traffic Signal Project
Whereas, the City of Brookings opened bids for Project 2016-04STI 3�d Street & 22"d
Avenue Traffic Signal Project on Tuesday, March 8, 2016 at 1:30 pm at the Brookings
City and County Government Center; and
Whereas, the City of Brookings has received the following bids for Project 2016-04STI
3rd Street & 22nd Avenue Traffic Signal Project: 1) Action Electric Company -
$223,229.98; 2) Muth Electric, Inc. - $243,139.75; 3) Engelstad Electric Co. -
$260,188.88.
Now Therefore, Be It Resolved that the low bid of$223,229.98 with Action Electric
Company be accepted.
Resolution 16-032. A motion was made by Council Member Hansen, seconded by
Council Member Meyer, that Resolution 16-032, a Resolution awarding the contract on
the 2016-03SS1, Division Avenue Drainage Improvement Project, Phase 3, be
approved. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe,
Hansen, Bacon, and Meyer; Absent: 1 — Reed.
Resolution 16-032 - Resolution Awarding the Contract for the
2016-03SS1 Division Avenue Drainage Improvement Project, Phase 3
Whereas, the City of Brookings opened bids for 2016-03SS1 Division Avenue Drainage
Improvement Project, Phase 3, on Tuesday, March 15, 2016 at 1:30 pm at the
Brookings City & County Government Center; and
Whereas, the City of Brookings has received the following bids for 2016-03SS1 Division
Avenue Drainage Improvement Project, Phase 3: 1) Rounds Construction Co., Inc. -
416
$57,990.00; 2) Bowes Construction Inc. - $70,487.75; 3) Austreim Excavating -
$96,549.25; and 4) Prussman Contracting, Inc. - $115,956.90.
Now Therefore, Be It Resolved that the project be awarded to the low bid of Rounds
Construction Co., Inc., for $57,990.00.
Resolution 16-034. A motion was made by Council Member Niemeyer, seconded by
Council Member Hansen, that Resolution 16-034, a Resolution awarding the contract to
purchase One Truck Chassis with Raise-able Flatbed Option for Brookings Parks,
Recreation and Forestry Department, be approved. The motion carried by the following
vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 —
Reed.
Resolution 16-034 - Resolution Awarding the Contract for the purchase of
One Truck Chassis with Raise-able Fla#bed Option for
Brookings Parks, Recreation and Forestry Dept.
Whereas, the City of Brookings held a bid letting at 1:30 p.m. on Tuesday, March 15,
2016; and
Whereas, the City of Brookings has received the following bids (UL = Unleaded, D =
Diesel): Einspahr Auto Plaza, Brookings, SD with a Schedule 1 Bid Price (Chassis Only)
in the amount of$32,191.00 UL and a Schedule 2 Bid Price (with Flatbed Option) in the
amount of$44,851.00 UL.
The Parks Dept. capital budget for this expenditure is $49,000.00.
Now Therefore, Be It Resolved that the bid from Einspahr Auto Plaza of Brookings, SD
in the amount of$44,851.00 be accepted.
Enqineerina Services Procurement A motion was made by Council Member Thorpe,
seconded by Council Member Bacon, to resume Engineering Services with Short Elliot
Hendrickson for 20th Street South. The motion carried by the following vote: Yes: 6 -
Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 — Reed.
VenuWorks Manaqement & Oaeratinq Aqreement A motion was made by Council
Member Meyer, seconded by Council Member Niemeyer, that a 5-year extension of the
Management & Operating Contract with VenuWorks for the Swiftel Center be approved.
The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen,
Bacon, and Meyer; Absent: 1 — Reed.
Resolution 16-033. A motion was made by Council Member Niemeyer, seconded by
Council Member Hansen, that Resolution 16-033, a Resolution authorizing the Transfer
of Real Property for Economic D�velopment Purposes (Lot 2, Block 1, Foster Addition),
be approved. The motion carried by the following vote: Yes: 6 - Corbett, Niemeyer,
Thorpe, Hansen, Bacon, and Meyer; Absent: 1 — Reed.
Resolution 16-033 - Resolution authorizing the Transfer of Real Property
for Economic Development Purposes
Be It Resolved by the City Council of the City of Brookings, South Dakota as follows:
Whereas, the City of Brookings has received Requests for Proposals for the purchase
of the following described property: Lot Two (2) of Block One (1) of Foster Addition to
the City of Brookings, County of Brookings, State of South Dakota, consisting of
approximately 6.4 acres, more or less; and
Whereas, for the express purpose of furthering economic growth and development of
the City of Brookings, South Dakota, the City of Brookings has accepted a Proposal
from Bowes Construction, Inc., in response to the City's Request for Proposals, and the
City agrees to sell said property to Bowes Construction, Inc. in accordance with
applicable law; and
J 417'
Whereas, the City of Brookings has determined that the proposal submitted by Bowes
Construction, Inc. will provide economic growth by providing land to small, local
businesses serving the Brookings area that will build facilities for their small businesses,
thereby furthering economic development in the City of Brookings; and
Whereas, the City is authorized to enter into this transaction as an economic
development activity under the laws of the State of South Dakota.
Now, Therefore, It Is Hereby Resolved by the City Council of the City of Brookings,
South Dakota, as follows:
A. That the City convey title to the above-described property to the Brookings
Economic Development Corporation, Inc. for the transfer of the above-described
property to Bowes Construction, Inc. for the purposes set forth in Response of
Bowes Construction, Inc. to the City's Request for Proposals; and
B. That the Mayor, City Clerk, City Manager and City Attorney are authorized to
execute the required documents in accordance with this Resolution.
Development Aq,reement A motion was made by Council Member Meyer, seconded
by Council Member Thorpe, that the Development Agreement with Bowes Construction,
Inc. for a development project on Lot 2, Block 1, Foster Addition, be approved. The
motion carried by the following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen,
Bacon, and Meyer; Absent: 1 -- Reed.
Armorv Buildinq Adaptive Reuse Proposals A motion was made by Council
Member Niemeyer, seconded by Council Member Thorpe, that action on the Armory
Building Adaptive Reuse Proposals be tabled to April 26 to allow public review and
receive feedback on the two proposals. The motion carried by the following vote: Yes: 6
- Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 — Reed.
(Council Member Thorpe on the phone.)
First Readinq — Ordinance 16-010 An Introduction and First Reading was held on
Ordinance 16-010, an Ordinance Revising Articte IV of Chapter 72 of the Code of
Ordinances of the City of Brookings and Pertaining to Site Runoff Erosion and Sediment
Control in the City of Brookings, South Dakota. Public Hearing: April 26, 2016.
Ordinance 16-009. A public hearing was held on Ordinance 16-009, an Ordinance to
amend the 2016 Budget. A motion was made by Council Member Niemeyer, seconded
by Council Member Hansen, to approve Ordinance 16-009. The motion carried by the
following vote: Yes: 6 - Corbett, Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent:
1 — Reed.
Resolution 16-031. A public hearing was held on Resolution 16-031, a Resolution of
Intent to Lease Real Property to a Private Person in Wiese and Freeland Additions. A
motion was made by Council Member Hansen, seconded by Council Member Bacon, to
approve Resolution 16-031. The motion carried by the following vote: Yes: 6 - Corbett,
Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 — Reed.
Resolution 16-031 - Resolution of Intent to Lease Real Property to Private Person
In Wiese and Freeland Additions
Be It Resolved by the governing body of the City of Brookings, South Dakota, that the
City of Brookings intends to enter into a lease with David Rochel, commencing on
March 22, 2016 and ending December 31, 2016, with the option to renew for one
additional year, and pertaining to the following described property: The designated
farmland of thirty (30) acres more or less in the Brookings Wiese Addition, in Section
19, T110N, R49W, and the designated farmland of thirty-six (36) acres more or less in
the Brookings Freeland Addition, in Section 18, T110N, R49W in the City of Brookings,
Brookings County, South Dakota.
418
The Lease will be an amount of Two Hundred Thirty Six Dollars and Fifty-finro Cents
($236.52) per acre for farmland annually, payable first half on April 1 and the remaining
half on November 1. The City of Brookings may terminate this Lease at any time in the
event a parcel of the above described property is to be sold by the City of Brookings. If
a portion of the leased land is sold, the number of acres to be paid for will be adjusted at
the unit price per acre.
Be It Further Noted, that a Public Hearing on this Resolution was held on March 22,
2016 at 6:00 o'clock P.M. at the City Council Chambers and that all persons were given
an opportunity to be heard on the intent to lease real property.
Bike Lane Recommendations. A public hearing was held on Bike Lane
recommendations. Public Comment: Caleb Finck, Kevin Grunewaldt, Kurt Hockenson,
Eric Brockhoff, Jim Edinbrink, Kris Struwe, Adam Hibbert, RD Albers, Brandon Midway,
Lincoln Hahn, Mark Penner, Bill Osacker, Robb Rasmussen, Lawrence Novotny, Mark
McGlaughlin, Andrew L'Amour, Jennifer McLaughlin, Jessica Andrews, Heidi, Josh
Heineke, Ming Stevens, Holly Tilton Byrne. A motion was made by Council Member
Meyer, seconded by Council Member Bacon, to continue with sharrows until able to
look at additional bike lanes. Friendly amendment was made to table until the Bike
Master Plan is completed. The motion carried by the following vote: Yes: 6 - Corbett,
Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 — Reed.
Council Member Introduction of Future Topics. A motion was made by Council
Member Hansen, seconded by Council Member Corbett, to have a discussion at the
April or May Council Study Session about ways to educate the public regarding parking
within 20' of a crosswalk. The motion carried by the following vote: Yes: 6 - Corbett,
Niemeyer, Thorpe, Hansen, Bacon, and Meyer; Absent: 1 — Reed.
Adiourn. A motion was made by Council Member Niemeyer, seconded by Council
Member Corbett, to adjourn the meeting at 9:34 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
. 1��
,_�,y��:���5, Tim Reed, Mayor
.•• ,,•ov
'F�,ST: :�
- Y� :r
,.• '�` �%�j
i v �
�Shari Thornes, City Clerk
ADDENDUM: Volunteer Listing for Work Comp Coverage (as Per Reso�ution �s-o25)
Volunteer Firefighters: Major Anderson, Kurth Athey, Tim Austin, Kevin Banken, Dan
Bruna, Bret Christianson, Tom Coughlin, Mandi Cramer, Roger DeBates, Gary DeBeer,
Tyler Frick, Kody Grimm (resigned 1/15/2016), Monte Gummer, Tyler Hageman, Scott
Hallan, Bill Hardin, Bob Heitkamp, Kevin Hilmoe, Dalton Holm, Mike Jensen (retired
1/1/2016), Dave Koch, Jim Kriese, Mike Lambertus, Brett Lawrence, Brandon Long,
Joshua Mann, Lori Mergen (new 1/14/2016), Dave Miller, Nick Oines (new 2/12/2016),
Dave Owens, Jeremy Paulsen, Keven Perry, Justin Redmond (new 3l17/2016), Steven
Rensink, Scott Rentschler (not started volunteer duties as of 3/17/2016), Jared Runge,
Pastor Tim Rynearson (Fire Chaplain), Rob Schuneman, Jeremy Scott, Michael Scott,
Tabithia Scott, Darin Sinner, Luke Speakman, Curt Teal, Nathan Vandersnick, Adam
Vaux, Rainer Westall, Fabian Ysker. Police Dept. Reserve Unit: Mark Anawski, Travis
Asmus (new 1/21/2016), Justin Borns, Rachel Gacke (new 1/21/2016), Steve Hougland,
Robert Jorenby, Kay Lindgren (new 1/21/2016), Jaque Mann, Joshua Mann, Jim
McDaniel, Keven Perry, Ben Quam (new 1/21/2016), Mark Reif, Michael Scott (new
1/21/2016).