HomeMy WebLinkAboutCCMinutes_2016_02_09 402
Brookings City Council
February 9, 2016
The Brookings City Councii held a meeting on Tuesday, February 9, 2016 at 6:00 p.m.,
at City Hall with the following members present: Mayor Tim Reed, Council Members
Keith Corbett, Scott Meyer (via phone), Dan Hansen, Ope Niemeyer, Patty Bacon, and
Jael Thorpe (via phone). City Attorney Steve Britzman, City Manager Jeffrey Weldon,
and City Clerk Shari Thornes were also present.
Executive Session. A motion was made by Council Member Corbett, seconded by
Council Member Hansen, to enter into Executive Session at 5:27 p.m. for purposes of
consulting with legal counsel or reviewing communications from legal counsel about
proposed or pending litigation or contractual matters, with Kevin Catlin, Community
Development Director Mike Struck, City Manager, City Attorney, and City Clerk present.
The motion carried by a unanimous vote. A motion was made by Council Member
Corbett, seconded by Council Member Hansen, to exit Executive Session at 6:09 p.m.
The motion carried by a unanimous vote.
Consent Aqenda. Introduction of Kevin Catlin, Assistant to the City Manager, and
Derek Tuttle, Public Administration Intern, was added to the agenda. A motion was
made by Council Member Hansen, seconded by Council Member Corbett, to approve
the Consent Agenda, as amended. The motion carried by the following vote: Yes: 7 -
Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
3.A. Action to approve the agenda, as amended.
3.B. Action to approve the January 26 City Council Minutes.
3.C. Action to approve an amendment to the Civil Air Patrol, Inc. Lease
Agreement.
3.D. Action on Brookings Bicycle Advisory Committee appointments: Megan
Thoreau and Caleb Finck (terms 2/9/2016-1/1/2019); Vern Olson, Emily Braun, and
Joanie Holm (terms 2/9/2016-1/1/2018); Steve Paula and Ben Vukovich (terms
2/9/2016-1/1/2017).
3.E. Action on Resolution 16-011, a Resolution declaring Street Department
equipment as surplus property.
Resolution 16-011 - Declaring Surplus Property
Whereas, the City of Brookings is the owner of the following described equipment
formerly used at the City of Brookings Street Department: One (1) 2015 Crysteel Dump
Body, Serial Number 41202110.
Whereas, it is the desire of the City of Brookings to surplus said property; and
Whereas, the City Manager hereby authorized to surplus said property.
Now, Therefore, Be It Resolved by the governing body of the City of Brookings, SD, that
this property be declared surplus property according to SDCL Chapter 6-13.
3.F. Action on Resolution 16-013, a Resolution authorizing check write-off for the
Brookings Municipal Liquor Store.
Resolution 16-013 - Resolution authorizing check write-off for the
Brookings Municipal Liquor Store
Whereas, The Brookings Municipa� Liquor Store has received a total amount of$345.71
in insufficient funds and no account checks; and
Whereas, these checks and bills have been processed for collection with the States
Attorney and Sheriff's Office and have been considered uncollectible;
Now, Therefore Be It Resolved, that the following checks totaling $345.71 for the Liquor
Store be determined as uncollectible and removed from the records. Such checks will
be retained by the State's Attorney Office to support possible subsequent collection of
that debt: 09/07/13 Bob Hoyer $21.53; 11/27/13 Shawn Comstock $27.76; 12/04/13
Shawn Comstock $8.55; 12/05/13 Shawn Comstock $21.18; 12/06/13 Shawn Comstock
$60.21; 12/07/13 Shawn Comstock $21.18; 04/12/14 Deborah Magnuson $22.99;
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06/12/15 Jeremy LaPlante $50.00; 09l12/14 Mike Enquist $46.20; 11/03/14 Trevor
Bunker $66.11.
Resolution 16-016. A motion was made by Council Member Bacon, seconded by
Council Member Corbett, that Resolution 16-016, a Resolution establishing a Green
Building Practices Policy for City Funded Facilities, be approved. The motion carried by
the following vote: Yes: 6 - Reed, Corbett, Hansen, Niemeyer, Bacon, and Meyer.
Council Member Thorpe's phone call was dropped and was unable to vote.
Resolution 16-016 - Resolution Establishing a Green Building Practices Policy
for City Funded Facilities
Be It Resolved by the City Council of the City of Brookings, South Dakota as follows:
Whereas, the City of Brookings desires to lead by example through implementing
building practices that protect natural resources, prevent waste, reduce consumption,
and promote human health and well-building; and
Whereas, a sustainable building policy is expected to yield savings by efficiently
managing energy, water, waste, and storm water, while improving the employee and
visitor experience. Implementation of this policy is intended to result in:
• Significant savings through reduced utility costs,
• Lower operation and maintenance costs,
• Reduced impact on municipal infrastructure,
• Enhanced environmental quality and decreased pollution,
• Reduced greenhouse gas emissions,
• Improved health, comfort, and productivity of building occupants, and
• Leadership by example for other public and private building owners and other
sustainable building stakeholders in the Brookings area.
Whereas, there are pending new municipal construction projects scheduled which
would benefit from an immediate policy; and
Whereas, the Sustainability Council has evaluated the State's Policy and recommends
adoption of the following sustainable building policy, with the intent of proposing a
detailed, comprehensive policy for Council review and action later this year.
Now, Therefore, Be It Resolved, by the City Council of the City of Brookings, the
following Policy be adopted to wit:
The City of Brookings will meet or exceed high-performance sustainable building
standards, as defined under SDCL 5-14-32 (Section1, a-c), for all new construction
using City funds, which is designed and constructed in a manner that achieves at least:
A. A silver standard rating under the United States Green Building Council's
Leadership in Energy and Environmental Design (LEED) rating system in effect
as of November 18, 2013;
B. A two globe rating under the Green Building Initiative's Green Globes rating
system as of July 31, 2013; or
C. A comparable numeric rating under a sustainable building certification program
recognized by the American National Standards Institute as an accredited
standards developer.
6t" Street Main Ave. to Medarv Desiqn Ad Hoc Committee Charter A motion was
made by Council Member Hansen, seconded by Council Member Bacon, that the 6tn
Street Main to Medary Design Ad Hoc Committee Charter, be approved. The motion
carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe,
Meyer, and Bacon.
Proposed Charter - City of Brookings SD —
6th Street Main to Medary Design Ad Hoc Committee
Purpose:
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The City of Brookings is committed to a high quality of life. Brookings strives to attain
safe transportation routes, reasonable travel times, safe bike and pedestrian travel, and
aesthetically pleasing transportation corridors.
The Brookings Ci#y Council has concluded that five lanes is prudent for the Main to
Medary segment of 6th Street. This Committee will advise the City of Brookings and the
South Dakota State Department of Transportation (DOT) on the design of 6th Street
from Main to Medary to attain safe bike and pedestrian travel, and an aesthetically
pleasing transportation corridor.
Specific Objectives:
• Adhere to the Council's decision to accept a five lane design.
• Develop and suggest best design alternatives to promote safe biking and
pedestrian travel.
• Develop and suggest landscaping and lighting features to make an aesthetically
pleasing and safe transportation corridor.
• The plan will be developed to minimize residential property value loss and realize
the historical value of the homes along the corridor.
• The plan should be developed to preserve property values and the historical
significance of the homes within, and along, the corridor of the project area.
• Assist City Staff in developing a design plan for approval by the City Council.
The proposed design will be presented to the City Council to act upon. The Council
may accept all, a portion of, or none of the proposed design. The design could be a
range of options for the Council to consider.
Membership
Voting Members appointed by Mayor with Council consent.
• Up to seven members selected from the following
o City Council
o Business / Property Owner
o Citizens-at-large
o Historic Preservation Commission Member
o Bicycle Advisory Committee Member
o Architects
o Members of the Transportation Steering Committee
City staff per the direction of the City Manager will staff the Advisory Committee.
Expectations of inembers:
• Adhere to the City's Code of Ethics
• Adhere to City Meeting Policies
Ordinance 16-003. A public hearing was held on Ordinance 16-003, an Ordinance on
a Petition to Rezone Lot 2, Block 1, Foster Addition from an Industrial I-1 R District to an
Industrial I-1 District. A motion was made by Council Member Hansen, seconded by
Council Member Niemeyer, to approve Ordinance 16-003. The motion carried by the
following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Ordinance 16-004. A public hearing was held on Ordinance 16-004, an Ordinance
amending the Zoning Ordinance of the City of Brookings and pertaining to the creation
of a Residence R-1 D District for the purposes of administration of the Zoning
Ordinance. A motion was made by Council Member Bacon, seconded by Council
Member Niemeyer, to approve Ordinance 16-004. The motion carried by the following
vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Ordinance 16-005. A public hearing was held on Ordinance 16-005, an Ordinance
establishing a Dedicated Public Art Fund of the City of Brookings. A motion was made
by Council Member Meyer, seconded by Council Member Hansen, to approve � �
Ordinance 16-005. Discussion: The fund name was changed to GASB 54. The City
Manager will track funds in 2016 in order to provide funding in the Public Art Fund in��
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January 2017 or sooner. The motion carried by the following vote: Yes: 7 - Reed,
Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Ordinance 16-006. A public hearing was held on Ordinance 16-006, an Ordinance
creating the Brookings Public Arts Commission for the City of Brookings. A motion was
made by Council Member Meyer, seconded by Council Member Hansen, to approve
Ordinance 16-006. The motion carried by the following vote: Yes: 7 - Reed, Corbett,
Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Resolution 16-017. A motion was made by Council Member Hansen, seconded by
Council Member Niemeyer, that Resolution 16-017, a Resolution Levying Assessment
for Project No. 2015-01 SWR, 2015 Sidewalk Repair Sites, be approved. The motion
carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe,
Meyer, and Bacon.
Resolution 16-017 -A Resolution Levying Assessment for
Project No. 2015-01 SWR; 2015 Sidewalk Repair Sites
Whereas, the City Council has provided for sidewalk repair work to be completed under
Project No. 2015-01 SWR, 2015 Sidewalk Repair Sites.
Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows:
1. The City Council has made all investigation and authorized by Resolution 15-
074, which deems the work necessary and has found and determined that the
amount which each lot or tract will be benefited by the construction of the
sidewalk improvement heretofore designated as Concrete Maintenance Project
No. 2015-01 SWR is the amount stated in the proposed assessment roll.
2. The assessment for Sidewalk Assessment Project No. 2015-01 SWR is hereby
approved and the assessment thereby specified are levied against each and
every lot, piece or parcel of land thereby described.
3. Such assessments, unless paid within thirty (30) days after the date of mailing of
a statement of account by the City, shall be collected by the City in accordance
with the procedure for Plan One in Sections 9-43, South Dakota Compiled Laws
of 1967, as amended with interest of 10% on the unpaid balance.
4. Assessments amounting to less than $300.00 shall be paid in one payment.
Indoor Recreation Center. A public hearing was held on the proposed location of the
Indoor Recreation Center. The following individuals provided public comment: Harry
Mansheim, Sam Becker, Jim Pikul, Mike McClemans, Jacob Mills, Ed Ballou, and Andy
Johnson. A motion was made by Council Member Hansen, seconded by Mayor Reed,
to hold a special City Council meeting by March 18t" to approve a location for the
proposed Indoor Recreation Facility, with the focus of the decision being on the Wiese
Property to the East of I-29 Interstate and Fishback Soccer Park on the South side of
town. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen,
Niemeyer, Thorpe, Meyer, and Bacon.
Council Member Resiqnation A motion was made by Mayor Reed, seconded by
Council Member Hansen, to accept Council Member Scott Meyer's formal resignation;
effective immediately. The motion carried by the following vote: Yes: 7 - Reed, Corbett,
Hansen, Niemeyer, Thorpe, Meyer, and Bacon.
Adiourn. A motion was made by Council Member Hansen, seconded by Council
Member Corbett, to adjourn the meeting at 8:20 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
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Shari Thornes, City Clerk