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Home My WebLink AboutCCMinutes_2015_12_15 � 387 Brookings City Council December 15, 2015 The Brookings City Council held a meeting on Tuesday, December 15, 2015 at 6:00 p.m., at City Hall with the following members present: Mayor Tim Reed, Council Members Keith Corbett, Dan Hansen, Ope Niemeyer, Patty Bacon, Jael Thorpe, and Scott Meyer. City Attorney Steve Britzman, City Manager Jeffrey Weldon and City Clerk Shari Thornes were also present. Consent Aqenda. Introduction of Dan Brettschneider, new Parks, Recreation & Forestry Director, was added to the agenda. A motion was made by Council Member Hansen, seconded by Council Member Meyer, to approve the Consent Agenda as amended. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hanser�, Niemeyer, Meyer, Thorpe, and Bacon. 3.A. Ac#ion to approve the agenda, as amended. 3.B. Action to approve the November 10, November 17, and November 24 City Council Minutes. 3.C. Action on various appointments to City Board, Committee, and Commissions: Board of Adjustment: appoint Lynn James Mennis, appoint Eric Youmans as 1St Alternate, appoint George Houtman as 2"d Alternate (term 1/1/2016- 1/1/2019); Board of Appeals: reappoint Spence Hawley, appoint Paul Sahr (terms 1/1/2016-1/1/2019); Brookinqs Committee for People who have Disabilities: reappoint Sylvia Buboltz (term 1/1/2016-1/1/2019); Brookinqs Health Svstem Board of Trustees: reappoint Justin Sell, reappoint Dick Peterson, reappoint Dr. Andrew Ellsworth (Medical Staff Appointment) (terms 1/1/2016-1/1/2019); Business Improvement District#1 Board: reappoint Tom Richter, reappoint Jennifer Johnson (terms 1/1/2016-1/1/2019); Historic Preservation Commission: appoint Virginia James (term 1/1/2016-1/1/2019); Human Rights Commission: reappoint Penny Hauffe, appoint Laura Renee Chandler (terms 1/1/2016-1/1/2019); Library Board: appoint Deb Waltman (term 1/1/2016-1/1/2019); Planninq Commission: appoint Alan Johnson, appoint Sara Lum, appoint Tanner Aiken (terms 12/31/2015-12/31/2020); Sustainabilitv Council: reappoint Paul Peterson, reappoint Norma Nusz Chandler, reappoint Benjamin Kleinjan, reappoint Alvaro Garcia, reappoint Stephanie Aure (terms 1/1/2016-1/1/2019); Swiftel Center Advisorv Committee: reappoint Rod Schaefer (term 1/1/2016-1/1/2019); Traffic Safetv Committee: reappoint Gregg Jorgenson, reappoint Shayn Damm, reappoint Matt Bartley, reappoint Skip Webster (terms 12/31/2015-12/31/2018). 3.D. Action to approve Volunteer Listing for Work Comp Coverage. Volunteers for the City of Brookings for 2015 were recognized and it is the intent of the City Council to cover these volunteers for work comp purposes. The list is on file at the City of Brookings City Clerk's Office. 3.E. Action on Resolution 15-128, a Resolution authorizing Change Order No. 1 (Final) for 2015-08STI Street Maintenance and Overlay Project; Bowes Construction, Inc. Resolution 15-128 - Resolution Authorizing Change Order No. 1, Final, for 2015-08STI Street Maintenance and Overlay Project; Bowes Construction, Inc. Be It Resolved by the City Council that the following change order be allowed for 2015-08ST1, Street Maintenance and Overlay Project: Construction Change Order Number 1 (Final): Adjust plan quantities to as-constructed quantities and for additional work to construct an airport taxilane for a total decrease of $78,951.29 and extend the contract substantial completion date by 1.25 working days to close out the project. Introduction. Dan Brettschneider was introduced as the new Parks, Recreation and Forestry Dept. Director. Resolution 15-127. A motion was made by Council Member Niemeyer, seconded by Council Member Corbett, that Resolution 15-127, a Resolution awarding a Contract for Purchase of One New Snow Blower for the Street Department, be approved. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. 38 � Resolution 15-127 - Resolution Awarding a Contract for Purchase of One New Snow Blower for the Street Department Whereas, the City of Brookings has sought and received the following quote for One New Sno-Go MP Series Snow Blower from Sanitation Products, Inc. through the National Joint Powers Alliance: The contract price for the Snow Blower will be $127,331.00. Selected options total $14,920.00 bringing the total purchase price to $142,251.00; and Whereas, this Snow Blower will replace a 1997 Sno Go Snow Blower with delivery and payment made after January 1, 2016; and Whereas, the capital budget for the expenditure of one Snow Blower is $138,000.00. Now Therefore, Be It Resolved that the contract from Sanitation Products, Inc. in the amount of$142,251.00 be accepted. First Readinq — Ordinance 15-024. Introduction and First Reading on Ordinance 15- 024, an Ordinance amending Chapter 26 of the Code of Ordinances of the City of Brookings, South Dakota to include the regulation of Transportation Network Companies in the City of Brookings. Public Hearing: January 12, 2016. On-Off Sale Malt Transfer. A public hearing was held on the transfer of an On-Off- Sale Malt License from Mark Thompson, owner, MN, LLC, dba Via ltalia, to The Dixie, Laura Dixon and LeeAnn Julius, owners, 1300 Main Ave. So., Brookings, South Dakota, legal description: Lot 1 excluding S 92' of W 40', Block 3, Fishback Second Addition. A motion was made by Council Member Corbett, seconded by Council Member Hansen, that the transfer be approved. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. Resolution 15-129. A public hearing was held on Resolution 15-129, a Resolution authorizing the City Manager to enter into an Operating Agreement for an On-Off-Sale Wine License for The Dixie, Laura Dixon and LeeAnn Julius, owners, 1300 Main Ave. So., Brookings, South Dakota, legal description: Lot 1 excluding S 92' of W 40', Block 3, Fishback Second Addition. A motion was made by Council Member Bacon, seconded by Council Member Hansen, that Resolution 15-129 be approved. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. Resolution 15-129 - The Dixie On-Off Sale Wine Operating Agreement Be It Resolved by the City of Brookings, South Dakota, that#he City Council hereby approves a Lease Agreement for the Operating Liquor Management Agreement for Wine between the City of Brookings and The Dixie, Laura Dixon and LeeAnn Julius, owners, for the purpose of a liquor manager to operate the on-sale establishment or business for and on behalf of the City of Brookings at 1300 Main Ave. So. Be It Further Resolved that the City Manager be authorized to execute the Agreement on behalf of the City, which shall be for a period of five (5) years and renewal for another five (5) years. Request for Proposal. A motion was made by Council Member Hansen, seconded by Council Member Niemeyer, to accept the proposal from Bowes Construction Inc. to purchase Lot 2, Block 1, of the Foster Addition and direct staff to negotiate a purchase agreement detailing the terms and conditions of the land sale with Bowes Construction, Inc. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. Resolution 15-130. A motion was made by Council Member Meyer, seconded by Council Member Bacon, that Resolution 15-130, a Resolution providing for the Advancement of a Comprehensive Public Art Appreciation and Public Displays ° 389 Program, be approved with the following amendment: delete under Item C "to create a public art task force of persons." The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. Resolution 15-130 - A Resolution Providing for the Advancement of a Comprehensive Public Art Appreciation and Public Displays Program Whereas, public art and design enhances the build environment of a city, enriches the lives of its citizens, and improves the value of our public spaces and buildings; and Whereas, the presence of public art encourages the careers of local professional artists and provides possible opportunities for their employment and career advancement; and Whereas, the vision of the Brookings City Council is to support the Creative Class, knowing a creative workforce is important for economic growth and a vibrant community; and Whereas, art can be more fully appreciated if it is publicly displayed as opposed to confined to the internal premises of galleries and museums; and Whereas, a dedicated funding source for an established program of public art enhances the reputation of a city and serves as a vehicle for attractive new businesses and talent to all sectors of a community. Now, Therefore, Be It Resolved that: A)An ordinance be prepared establishing a dedicated public art fund for the purposes of financing the design, purchase, installation, acquisition, and maintenance of public art for the City of Brookings; and that such fund shall receive an annual appropriation of one percent (1%) of capital expenditures from each revenue fund that finances capital expenditures. The fund rnay be supplemented with donations and shall retain unencumbered cash from one budget year to the next. B)As part of the annual budget preparation process, the City Manager is directed to provide for such appropriation commensurate with the budgeted capital expenditures; and may recommend certain expenditures be exempt from the one percent calculation for justifiable reasons. Capital expenditures shall include equipment, infrastructure, construction projects, and real estate that are either new acquisition or replacement/enhancement of existing capital items. C)The City Council forms a Public Art Policy Task Force charged with recommending policies and guidelines for the advancement of public art throughout the community, and expenditures of designated funds. The City Council shall have final approval on said policies, guidelines, and expenditures. Public Arts Policv Task Force Members. A motion was made by Council Member Bacon, seconded by Council Member Hansen, to appoint Brookings Public Arts Policy Task Force members: Lynn Verschoor, Director of the SD Art Museum; Jamison Lamp, President of the Brookings Arts Council (BAC); Ryan Murphy, Architect at JLG Architects; Scott Meyer, City Council member; and Tim Steele, Director of SDSU School of Design. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. Introduction of topics for Future Discussion. A motion was made by Council Member Meyer, seconded by Council Member Corbett, to request staff create an ordinance to codify the current Bike Committee. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. A motion was made by Council Member Thorpe, seconded by Council Member Hansen, to direct staff to research funding models for a comprehensive master planning process, and to add to our next regular meeting agenda approval of a Master Plan 390 Steering Committee Charter. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. Adiourn. A motion was made by Council Member Bacon, seconded by Council Member Hansen, to adjourn the meeting at 6:40 p.m. The motion carried by a unanimous vote. CITY OF BROOKINGS C,;�i�'/ftt�. ATT � .`r�pRYOrt.+rF�;;r Tim Reed, Mayor MAR.9 � 1883 `� '2 '� �/ �,,� Shari T � , City Clerk