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Home My WebLink AboutCCMinutes_2015_08_25 � 351 Brookings City Council August 25, 2015 The Brookings City Council held a meeting on Tuesday, August 25, 2015 at 6:00 p.m., at City Hall with the following members present: Mayor Tim Reed, Council Members Keith Corbett, Dan Hansen, Ope Niemeyer, Patty Bacon, Jael Thorpe, and Scott Meyer. City Attorney Steve Britzman, City Manager Jeffrey Weldon, and City Clerk Shari Thornes were also present. Consent Aqenda. A motion was made by Council Member Hansen, seconded by Council Member Corbett, to approve the Consent Agenda. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. 3.A. Action to approve the agenda. 3.B. Action to approve the August 11 City Council Minutes. 3.C. Action on appointment to the Brookings Committee for People who have Disabilities. 3.D. Action on Resolution 15-088, a Resolution authorizing Change Order No. 1 (Final) for 2015-06STI Chip Seal Project; Topkote, Inc. Resolution 15-088 - Resolution Authorizing Change Order No. 1 (Final) for 2015-06STI Chip Seal Project; Topkote, Inc. Be It Resolved by the City Council that the following change order be allowed for 2015- 06ST1, Chip Seal Project: Construction Change Order Number 1 (Final): Adjust plan quantities to as-constructed quantities for a total decrease of$45,574.44 to close out the project. Sterling Technoloqies Presentation. Dustin Kjelden, Sterling Technologies, presented information to the city council. Traffic Siqnal Liqht LED Proiect. A motion was made by Council Member Niemeyer, seconded by Council Member Corbett, that the 2015 Traffic Signal Light LED Project be approved. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. FIRST READING: Ordinance 15-017. Introduction and first reading was held on Ordinance 15-017, an Ordinance appropriating monies to fund the necessary expenditures and liabilities of the City of Brookings for the 2016 Fiscal Year and providing for the Annual Tax Levy and Annual Tax for All Funds. Public Hearing: September 8, 2015. Alcohol License Leqal Description Chanqe. A motion was made by Council Member Hansen, seconded by Council Member Corbett, that the legal description change for Wonder, Inc., DBA The Wild Hare, Justin Kirchhevel, Amy Kirchhevel, Todd Voss, David Kneip and Greg Kneip, owners, 303 3rd Street, Brookings, South Dakota, legal description for owned property: West 75 `of Lots 20 and 21, Block 3, Original Plat Addition; legal description for leased property: East 90' of Lot 19, and East 65' of West 140' of Lots 20 and 21, all in Block Three, Original Plat Addition, be approved. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. Temporarv Liquor License. A public hearing was held on a temporary liquor application for VFW 727 DAV Charity Poker Run at the National Guard Armory on September 5, 2015. A motion was made by Council Member Corbett, seconded by Council Member Niemeyer, that the temporary liquor application be approved. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. Resolution 15-089. A motion was made by Council Member Meyer, seconded by Council Member Hansen, that Resolution 15-089, a Resolution directing preparation of the Assessment Roll, dividing Assessments into Installments, and providing for the collection thereof for 2014-02STA Main Avenue South and 26th Street South Assessment Project, be approved. The motion carried by the following vote: Yes:7 - 352 Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. Resolution 15-089 - Resolution directing preparation of Assessment Roll, dividing Assessments into Installments, and providing for the collection thereof for Street Assessment Project 2014-02STA; Main Avenue South and 26th Street South Assessment Project. Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows: 1. More than twenty days have elapsed since the adoption and publication of Resolution of Necessity No. 05-14 for Street Assessment Project No. 2014-02STA. The referendum has not been invoked, and no written protests against the making of said improvement have been filed with the City Manager. 2. A contract for Street Assessment Project No. 2014-02STA has been duly executed, and the City Council is authorized to levy special assessments pursuant to the provisions of chapter 9-43, SDCL 1967, as amended. 3. The City Engineer has caused an estimate of the expense of the work to be made and filed in her office showing the total cost of said improvement as follows: Contract price (including CC04) $3,820,292.61 Right of Way $ 52,821.19 Engineering, inspection, fiscal, legal expense, publication $ 495,404.00 Total Expense $4,368,517.80 4. The total cost of said improvement shall be paid as follows: Assessable costs — street & utilities $1,552,211.00 Assessable costs — right of way $31,599.64 BMU costs — oversize pipe $62,853.60 City-assumed costs including extra width & thickness $2,721,853.56 5. There shall be made and filed in the office of the City Clerk an assessment roll for said improvement. The costs for Main Avenue Sou#h water main, sanitary sewer lift station and sanitary sewer force main shall be assessed on an area basis to the assessable lots and tracts of land lying within the sanitary sewer service area of Main Avenue South. The costs for 26th Street South shall be assessed against all assessable lots and tracts of land on the basis of front foot upon each lot or tract of land contiguous to the street constituting said improvement. 6. For Prairie Hills Addition, Christie Springs Addition and Christie Heights Addition, the assessment shall be divided into five (5) equal annual installments and the interest shall be zero (0) percent per annum on the unpaid balance of the assessment costs for a maximum period of five (5) years, with interest and penalties applicable to any unpaid or delinquent installments. The first annual payment shall be due December 31, 2015 with subsequent annual payments due on December 31 each year. The assessment for all other assessable properties shall be divided into ten (10) equal annual installments and interest of ten (10) percent per annum shall accrue on the unpaid balance of the assessment. 7. Unless paid to the City in advance of maturity, the assessments shall be collected by the City Manager in accordance with the procedure for Plan One in Chapter 9-43, SDCL 1967, as amended. Resolution 15-090. A motion was made by Council Member Niemeyer, seconded by Council Member Meyer, that Resolution 15-090, a Resolution abating certain Parking Tickets in lieu of a charitable donation, be approved. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. � 353 Resolution 15-090 - A Resolution for the Temporary Abatement of certain parking fines resulting from parking tickets for a specific length of time. Be It Resolved by the governing body of the City of Brookings, South Dakota, that the City of Brookings intends to initiate a temporary program that would allow recipients of certain parking tickets to substitute payment of the fine for a donation to one of two local food re-distribution opportunities during the holiday season. Specific details of the program would be: 1) Program would apply to certain parking tickets issued by the Brookings Police Department personnel between November 15, 2015 and December 31, 2015. 2) In lieu of paying the fine for the parking ticket, ticket recipients have the alternative choice to contribute a minimum of ten (10) canned or non-perishable items. Food items damaged, opened, or beyond the marked expiration date will be rejected. 3) Items must be brought to the Brookings Public Safety Center, along with the ticket, to consider the fine "paid". 4) Police Department personnel will distribute the food items evenly divided to the Brookings County Food Pantry and the Harvest Table. 5) In an effort to get the donated food to the outlets as soon as possible, donations must be "paid" within five days of receiving the parking ticket. 6) The specific parking violations subject to this program are: •Position of parking on two-way road •Places where standing and parking is prohibited •Places where stopping is prohibited •Parking in excess of 72 hours •Parking in alleys •Designation of limited parking •Illegal parking (2-hr. limit downtown or Medary) •Parking at night in business section •Maximum duration of parking The following parking violations are exempt from this program: •Parking prohibited during snow emergency •Parking in disabled space without a permit •Parking in front of a fire hydrant Sidewalks on undeveloped propertv. A motion was made by Council Member Corbett, seconded by Council Member Bacon, to request staff to prepare Resolution of Necessity and required notifications. Public Comment: Dell Poppinga and Meghan Thoreau. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. Resolution 15-093. A motion was made by Council Member Niemeyer, seconded by Council Member Hansen, that Resolution 15-093, a Resolution awarding the Contract for EdgeBrook Golf Course Drainage Project for the Parks, Recreation & Forestry Dept., be approved. AMENDMENT: A motion was made by Council Member Hansen, seconded by Mayor Reed, in fiscal year 2016 add $1.00 capital improvement (CIP) fee to all 9-hold green fees, add $2.00 CIP fee for all 18-hole green fees, $30 CIP fee for all season passes, it can never be modified without City Council approval, and the green fees and membership rates will never be lower than prices set for the current season 2015. The motion carried by the following vote: Yes:7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. The motion, as amended, carried by the following vote: Yes:7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. 354 A motion was made by Councii Member Hansen, seconded by Councii Member Niemeyer, to direct city staff to look at a solution that makes the short course walkable to include a pedestrian path and culvert system and the cost be less than the amount that was just saved (less than $27,000 overall). The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. Resolution 15-093 - Resolution Awarding the Contract for EdgeBrook Golf Course Drainage Project for the Parks, Recreation & Forestry Dept. Whereas, the City of Brookings has sought and received the following bid for the EdgeBrook Golf Course Drainage Project: Meyer Services Inc. of Volga, SD with a Base bid in the amount of$268,769.00, Alternate #1 Bid in the amount of$27,341.00, for a Total Bid in the amount of$296,110.00. Whereas, on August 11, 2015, the City Council of the City of Brookings discussed proposed Resolution 15-085 and the vote approving Resolution 15-085 failed; and Whereas, the City Council subsequently approved a motion directing staff to reexamine the EdgeBrook Golf Course Drainage Project and report to the City Council with further alternatives; and Whereas, in fiscal year 2016 add $1.00 capital improvement fee to all 9-hole green fees, add $2.00 CIP fee for all 18-hole green fees, $30 CIP fee for all season passes, it can never be modified without City Council approval, and the green fees and membership rates will never be lower than prices set for the current season 2015, and Whereas, staff has completed the analysis of further alternatives for the EdgeBrook Golf Course Drainage Project, and has reported these alternatives to the City Council, and following discussion, the City Council has determined that the following bid proposal is the preferred alternative for the EdgeBrook Golf Course Drainage Project. Now Therefore, Be It Resolved that the base bid in the amount of$268,769.00, by Meyer Services, Inc. of Volga, SD is hereby accepted, and Alternate #1 is rejected. 6th Street Median Concept. Discussion was held on a 6th Street Median Concept associated with the reconstruction of 6th Street between Main Avenue and Medary Avenue scheduled for 2019. Public comment: David Kneip, Carl Kline, Phyllis Cole-Dai, Caleb Evenson, Tom Dobbs, and Deb Dominiack. A motion was made by Council Member Hansen, seconded by Council Member Niemeyer, to remove the following motion from the table: 8/11/2015 City Council Meeting: A motion was made b�y Mayor Reed, seconded by Council Member Thorpe, to table this item to the August 25" City Council Meeting. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. A motion was made by Mayor Reed, seconded by Council Member Bacon, to ask the City Council to discuss with the SD Department of Transportation and request their analysis of the possibility of a comprehensive road diet (a 3-lane road) for 6th Street from 17th Ave. to Western Ave. with a continuous bike lane on each side of the road, and to also analyze traffic calming measures on side streets to include one-ways and how that would affect traffic patterns in the area of those roads. The motion carried by the following vote: Yes: 7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. Resolution 15-092. A motion was made by Council Member Meyer, seconded by Council Member Corbett, that Resolution 15-092, a Resolution of Commitment Regarding the City of Brookings Bicycling Initiatives, be approved. The motion carried by the following vote: Yes:7 - Reed, Corbett, Hansen, Niemeyer, Thorpe, Meyer, and Bacon. � 35 � Friendly Amendment: Be It Further Resolved that the City of Brookings lead by example by adding bicycle parking near the main entrances of all city buildings which serve the public no later than March 31, 2016. Public Comment: Caleb Fink, Lawrence Novotony, Zeno Wicks III, Holly Tilton Byre, Jen Conners, Lisa Frederick, James Vost, Luke McCollough, Caleb Evenson, and Megan Thoreau. Adiourn. A motion was made by Council Member Corbett, seconded by Council Member Bacon, to adjourn the meeting at 8:54 p.m. The motion carried by a unanimous vote. CITY OF BROOKINGS �.:�,. .� , � r< <�. ;�� . ��='" Tim Reed, Mayor �: ,:�°�,G. o•13�r�`~ �'^�%l/C/ ✓ / (/��'i �C�� Shari Thornes, City Clerk ;