HomeMy WebLinkAboutOrdinance 28-1999 .f�, •..
ORDINANCE NO 28-99
AN ORDINANCE ENTITLED "AN ORDINANCE SUPPLEMENTING THE
ANNUAL APPROPRIATION ORDINANCE AS MADE FOR THE YEAR 1999 BY
ORDINANCE NO. 21-98 AND FOR THE PURPOSE OF PROVIDING FOR ADDITIONAL
FUNDS FOR THE OPERATION OF THE CITY", AND DECLARING AN EMERGENCY.
BE IT ORDAINED BY THE CITY OF BROOKINGS, SOUTH DAKOTA:
Section 1. WHEREAS, by the Annual Appropriation Ordinance for the year 1999,
Ordinance No. 21-98 appropriating revenue for the operation of the municipal government for
the year 1999, sufficient revenue was not provided to enable the municipality to conduct the
indispensable functions of the government of said City.
Section 2. THERE IS HEREBy appropriated for the purpose of maintaining and
operating the City of Brookings, additional sums for the following funds:
General Fund
101422542910 General Supplies (Fire) $ 3,500.00
101422593000 Furniture&Equip (Fire Cam) $ 54,399.00
101431596000 Street& Sidewalk Improve-(Street) $ 10,926.66
101452591100 Buildings& Structures-(Paxk) $ 55,000.00
101455599900 Library—WIP Building Crrant $ 39,000.00
101455591100 Insurance Library $23 393.00
101454542606 Park Trees $ 3,000.00
Section 3. ALL ORDINANCES or parts of Ordinances in conflict herewith are hereby
repealed.
Section 4. AN EMERGENCY is hereby declared and this Ordinance is declared to be
for the support of the municipal government and its existing public institutions and it shall be in
full force and effect after its passage and publication.
FII2ST READING: October 18, 1999
SECOND READING: October 25, 1999
PUBLISHED; October 29, 1999
C TY OF �IN S
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Mayor
ATTEST:
h�� C� n�
City Clerk
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Supplement Ordinance Explanation
Fire Department �
Furniture & Equipment Grant $3,500.00
Fire Cam Donations & Contingency $29,800.00
Automotive Equipment Contingency $24,599.00
iub Total $57,899.00
Street Department
Street & Sidewalk Improvements
Airport $4,811.16
River Ridge $6,115.50
�ub Total $10,926.66
Park Department �
Building & Structures
Roof Damage to Rec Building
Contingency $20,000.00
Insurance $35,000.00
Sub Total $55,000.00
Pioneer Park Improvements from
Summer Arts Festival
Donation $3,000.00
�ub Total $3,000.00
Librarv
Buildings & Structures
Work in Progress
Grant $39,000.00
Building Damage
Insurance $23,393.00
Sub Total $62,393.00
' $189,218.66
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trust and agency fund if the fund is not supported or subsidized by revenue derived from the
annual appropriated tax levy. Flowever, an annual budget for knese funds shall be developed
and published no later than the last day of December of each year.
b. Shall adopt any other ordinances required to authorize new revenues or to amend the.rates
or other features of existing taxes or other revenue sources. � "
Section 4.06 —Amendments After Adoption.
a. Supplementai Appropriations. If during the fiscal year the C�#y Manager certifies tl�at there
are available for appropriation revenues in excess of those estimated in the budget, the City
Council by ordinance may make supplemental appropriations for the year up to the amount of
` such excess.
b. Emerqency Appropriations. To meet a public emergency affecting life, health, property, or
the public peace, the City Council may make emergency appropriations. Such appropriations
may be made by emergency ordinance in accordance with tt�e provisions of Section 2.14. To
the extent that there are no available unappropriated revenues br a sufficient fund balance to
meet such appropriations, the Council may by such emergency ordinance authorize the
issuance of emergency notes, which may be renewed from time to time, but the emergency
notes and renewals of any fiscal year shall be paid not later than the last day of the fiscal
year next succeeding that in which the emergency appropriation was made.
c. Reduction of Appropria!ions. If at any time during the fiscal year it appears probable to the
City Manager that the revenues or fund bafances available will be insufficient to finance the
expenditures for which appropriations have been authorized, the City Manager, shall report to
the City Council without delay, indicating the estimated amount of the deficit, any remedial
action taken by tf�e Council and recommendations as to any other steps to be taken. The
Council shall then take such further action as it deems necessary to prevent or reduce any
deficit and for that purpose it may by ordinance reduce one or more appropriations.
d. Transfer of Appropriations. At any time during the fiscal year the City Council may by
resolution transfer part or a�l of the unencumbered appropriation balance from one
department or major organizational unit to the appropriation for other departments or major
organizational units. The City Manager may transfer part or al(of any unencumbered
appropriation bafances among programs within a department or organizational unit and shall
report such transfers to the Council in writing prior to the next Council meeting.
e. Limitation; Effective Date. No appropriation for debt service may be reduced or transferred,
and no appropriation may be reduced below any amount required by law to be appropriated
or by more than the amount required by law to be appropriated or by more than the amount
of the unencumbered balance thereof. The emergency appropriations and reduction or
transfer of appropriations authorized by this section may be made effective immediately upon
adoption.
Section 4.07— Lapse of Appropriations. Every appropriation shall lapse at the close of the fiscal year
to the extent that it has not been expended or encumbered.
Section 4.08 —Administration of Budget. The City Council shall provide by ordinance the procedures
for administering the budget.
Section 4.09 —Overspending of Appropriations Prohibited. No payment shall be made or obligation
incurred against any allotment or appropriation except in accordance with appropriations duly made and
unless the City Manager or the City Manager's designee first certifies that there is a sufficient
unencumbered balance in such allotment or app�opriation and that sufficient funds therefrom are or will
be available to cover the claim or meet the obligation when it becomes due and payable. Any
9
Insured CRUM & FORSTER INSURANCE Number 51-44
CITY OF BROOKINGS MUNICIPAL UT UNiTED STATES FIRE INS CO 2520259776 �is
Policy Number: 321081206 Date of �oss: Claim Number:
Issuinq �ocation: PROP�RTY CLAIMS CTR 07/16/99 817U80001901
Pay: FQUR THOUSAND ONE HUNDRED FORTY FIVE AND 00/X00 NOT VALID SIX MONTHS AFTER ISSUE
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To The 0!rder Of: 09/23/99 $4,145.00
CITY OF BROQKIM�GS
ATTN: TRACY DAI-IL-WEBB payment explanation:
P.O. BOX 270 MOVING EXPENSES ON LIBRARY
BROOKINGS SD 57006 VANDALISM LOSS
PAYABLE THRU: `
FLEET BANK
HARTFORD, CONNECTICUT AUTHORIZED SIGNATURE
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Please Detach Before Depositing.
Number: Z�J202�J9776
CRUM & FORSTER INSURANCE
�nsured: CITY OF BROOKINGS MUNICIPAL UT �ate of �oss: 07/16/99 Policy Number: 321081206
�ssuing �ocation: PROPERTY CLAIMS CTR
Issuing Date: 09/23/99
Payee: IRS:
CITY OF BROOKINGS
ATTN: TRACY DAHL-WEBB claim Number: BDU80001901
P.O. BOX 270
BROOKINGS SD 57006
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Payment explanation: MOVING EXPENSES ON LIBRARY
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P.O.BOX270 Internal Reference No:
BROOKINGS SD 57006 Attachments.:
BDU-F-
lnsured � CRUM & FORSTER INSURANCE Number '
CITY OF BROOKINGS MUNICIPAL UT UNITED STATES FIRE INS CO 2520251091 119
Policy Number: 321081206 Date of Loss: Claim Number:
Issuing �ocation: HO BONDS 07/16/99 BDU80001901
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Al?N: TRACY DAHL-WEBB Payment explanation: , .
P.O. BOX 270 LIBRARY VANDALISM LOSS
BROOKINGS SD 57006 ADVANCE PAYMENT
PAYABLE THRU:
FLEET BANK
NARTFORD, CONNECTICUT AUTHORIZED SIGNATURE
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Please Detach eefore Depositing.
.' Numbe�: 2520251091
CRUM & FORSTER INSURANCE
Insured: CITY OF BROOKINGS MUNICIPAL UT �ate of �oss: 07/16/99 Policy Number: 321081206
Issuing I.ocation: HO BONDS 08/23/99
Issuing Date:
Payee: IRS:
CITY OF BROOKINGS ctaim Number: BDU80001901
ATTN: TRACY DAHL-WEBB
P.O. BOX 270
BROOKINGS SD 57006
Prom To
Payment exptanation: LIBRARY VANDALISM LOSS
ADVANCE PAYMENT
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Company Number: 7
Producer:
HAWLEY-LONG &ASSOCIATES
P O BOX 420
BROOKINGS SD 57006
Send To:
CITY OF BROOKINGS Processor: BDUNOTC
ATTN:TRACY DAFiL-WEBB Internal Reference No:
P.O.BOX 270
BROOKING3 SD 57006 Attachments: q
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BDU-F-
Insured CRUM & FORSTER INSURANCE Number 5,-aa
CITY OF BROOKINGS MUNICIPAL UT UNITED STATES FIRE INS CO 2520252369 �19
Policy Number: 321081206 Date of Loss: Claim Number:
�ssuing �ocation: PROPERTY CLAIMS CTR 07/16/99 BDU80001901
PaY� EIGHT THOUSAND TWO HUNDRED AND 00/100 DOLLARS NOT VALID SIX MONTHS AFTER ISSUE
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To The brder Of: 08/27/9� $8,200.00 �
CITY OF BROOKINGS �
ATTN: TRACY DAHL-WEBB Payment Explanation:
P.O. BOX 270 BALANCE ON CARPET
BROOKINGS SD 57006 DAMAGE-LIBRARY VANDALISM
PAYABLE THRU:
FLEET BANK
HARTFORD, CONNECTICUT AUTHORIZED SIGNATURE
i�' 2520252369u' �:OiL900445�: 44469��'
Please Detach Before Depositing.
Number: 252�252369
CRUM & FORSTER INSURANCE
�nsured: CITY OF BROOKINGS MUNICIPAL UT uate of �oss: 07/16/99 Policy Number: 321081206
�ssuing �ocation: PROPERTY CLAIMS CTR
Issuing Date: 08/27/99
Payee: IRS:
CITY OF BROOKINGS
AITN• TRACY DAHL-WEBB ctaim Number: BDU80001901
P.O. BOX 270
BROOKINGS SD 57006
From To
Payment explanation: BALANCE ON CARPET
DAMAGE-LIBRARY VANDALISM
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Company Number: 7
Producer:
HAWLEY-LONG &ASSOCIATES
P O BOX 420
BROOKINGS SD 57006
Send To:
CITY OF BROOKINGS Processor: BDUHOTC
ATTN:TRACY DAHL-WEBB
P.O.BOX270 Internal Reference No:
BROOKINGS SD 57006 Attachments:
A
BDU-F-
Insured CRUM & FORSTER INSURANCE Number 51-44
CITY OF BROOKINGS MUNICIPAL UT UNITED STATES FIRE INS CO 2520259452 719
Policy Number: 32108120G Date of Loss: Claim Number:
Issuin� �ocation: PROPERTY CLAIMS CTR 07/16/99 BDU80001901
Pay: FI i�E NUNDRED EIGHTY O1�IE ANA S3/100 DOLLARS NOT VALID SIX MONTHS AFTER ISSUE
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To The Order Of: 09/22/99 5581.53
CITY OF BR�QKINGS
ATfN: TRACY DAHL-WEBB Payment explanation:
HUMAN RESOURCES OFFICER STAFF LABOR LIBRARY LESS
P.O. BOX 270 $1000 DEDUCTIBLE
BROOKINGS SD 57006
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PAYABLE THRU:
FLEET BANK
HARTFORD, CONNECTICUT AUTHORIZED SIGNATURE
u' 25 20 25945 2��' �:0 L L900445�: 44�,69ii'
Please Detach Before Depositing.
N�mber: 2520259452
CRUM & FORSTER INSURANCE
Insured: CITY OF BROOKINGS MUNICIPAL UT Date of Loss: 07/16/99 Policy Number: 321081206
Issuing �ocation: PROPERTY CLAIMS CTR Issuing Date: 09/22/99
Payee: IRS:
CITY OF BROOKINGS claim Number: BDU80001901
ATTN: TRACY DAHL-WEBB
HUMAN RESOURCES OFFICER
P.O. BOX 270
BROOKINGS SD 57006
from To
Payment Explanation: STAFF LABOR LIBRARY LESS
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Company Number: 7
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� BROOKINGS SD 57006
Send To: `
CITY OF BROOKINGS Processor: BDUHOTC
ATTN:TRACY DAHL-WEBB Internal Reference No:
HUMAN RESOURCES OFFICER
P.O.BOX270 Attachments:
BROOKINGS SD 57006
BDU-F-
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CITY OF
BROOKINGS
Street Department
125 Seventh Avenue
, Brookings,S.D. 57006
Phone(605)692-2016
STATEMENT # 522 Fax (605) 697-8676
DATE October 4, 1999
All accounts are due and receivable and shall
be paid within 60 days of billing. Accounts
BILLED TO * Brookings Municipal Airport over 60 days shal�be charged a monthly 1.5%
Name * penalty. Accounts over 120 days shall be
Address * turned over for collection,either to the City
* Attorney or a collection agency.
Phone M *
PLEASE DETACH AND RETURN WITH PAYMENT AMOUNT REMITTED S
�*******�**��*�►******,►*���*��***�****�*�»*��*����»*�****�****�***���,�*,�******�*�***�,►*
STATEMENT # 522 DATE WORK COMPLETED: September 30, 1999
Crack Seal Airport Runways
Crack Sealant 10,140 lbs x .2740C@ _ $2,778.36
Crack Sealer 61.5 hrs x $31.50@ = 1,937.25
Diesel Fuel (9/13-9/29) 147 gal x .65�@ = 95.55
Labor — NO CHARGE 174 hrs —�—
$4,811.16
Sales Tax—Exempt —�—
E�ccise Tax —�—
TOTAI. AMOUNT DUE $4,811.16
Statement with City of Brookings, Street Department, 125 7th Avenue, Brookings, SD 57006, 605-692-2016
Thank you.
strdpt96/stmntblk.wrd
CI�'Y OF
���������
STATEMENT NO. Ms-9
Date August 3 0, 19 9 9 In account with
CITY OF BROOKINGS
Engineering Department
P.O. Box 270
Brookings, SD 57006
(605) 692-6629 -TEL
(605) 692-6907 - FAX
- Andy Stockholm
President, River Ridge
Homeowners Assoc.
_ 236 � Heather I,ane W.
Brookings, SD 57006
_ Amount remitted:
PLEASE DETACH AND RETURN WITH PAYMENT
************�**�*************�***************************************************
NO. rss-9
Chip seal Project - River Ridge Addition $6,115.50
(See enclosed Sheet)
Please remit to: Brookings City Engineer's Office
Attn: Barb � �
P.O. Box 270
Brookings, SD 57006 r,� ��
l�' � �p\� �
Thank you.
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Statement with City of Brookings - P.O. Box 270 - Brookings, SD 57006 - (605)692-6281
C:\ofrlstatsm°n.doc
Supplement Ordinance Explanation
� �Q � �
r
Fire Department �U '� m�
Furniture & Equipment Grant $3,500.00 3 000°s-2�,�°0
Fire Cam Donations & Contingency $29,800.00" a� � �m� _
Automotive E qui pment Contingency $24,599.00—� ��a°�q � 6 Q
Sub Total $57,899.00 ��O �
Street Department
Street & Sidewalk Improvements
Ai rport $4,811.16
River Ridge $6,115.50
Sub Total $10,926.66
Park Department
Building & Structures
Roof Damage to Rec Building
Contingency $20,000.00
Insurance $35,000.00
�ub Total $55,000.00
Pioneer Park Improvements from
Summer Arts Festival
Donation $3,000.00
Sub Total $3,000.00
Librarv
Buildings & Structures �
Work in Progress ���� ��� � �rn�� �
Grant $39,000.00-
Building Damage �-�.. t.,v;,,c�a w
Insurance $23,393.00 � ��`P4
Sub Total $62,393.00
L 1 S� c�..� � �" ��r- $189,218.66
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