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Brookings City Council
February 10, 2015
The Brookings City Council held a meeting on Tuesday, February 10, 2015 at 6:00 p.m.,
at City Hall with the following members present: Mayor Tim Reed, Council Members
Keith Corbett, Dan Hansen, Ope Niemeyer, John Kubal, Tom Bezdichek, and Jael
Thorpe. City Attorney Steve Britzman, City Manager Jeffrey Weldon, and City Clerk
Shari Thornes were also present.
Consent Auenda. A motion was made by Council Member Hansen, seconded by
Council Member Kubal, to approve the Consent Agenda. The motion carried by the
following vote: Yes: 7 — Reed, Bezdichek, Corbett, Hansen, Kubal, Niemeyer, and
Thorpe.
3.A. Action to approve the agenda.
3.B. Action to approve the January 13, January 20, and January 27 Council
Minutes.
3.C. Action on appointment to the Utility Board. Appoint Doug Carruthers (term
2/10/2015-5/1/2017).
3.D. Action on Abatement for Parcel 40057-00000-001-00, 1618 Bfairhill Circle,
legal description: Lot 1, Blairhill Addition; in the amount of$161.91.
3.E. Action on Abatement for Parcel 40055-00400-005-05, 135 Western Avenue,
legal description: located on the South Forty Feet (40') of the West Seventy-five
Feet (W75') of Lot "A" and Lot "B", all in Lot Five (5) of Block Four (4) of Bidco
Addition; in the amount of$1,208.01.
3.F. Action on Resolution 15-012, a Resolution Fixing Time and Place for Hearing
Upon Assessment Roll for Sidewalk Assessment Project No. 2014-01SWR, 2014
Sidewalk Repair Sites.
Resolution No. 15-012 - Resolution Fixing Time and Place for Hearing Upon
Assessment Roll for Sidewalk Assessment Project No. 2014-01 SWR, 2014 Sidewalk
Repair Sites
Be It Resolved by the City Council of the City of Brookings, South Dakota, as follows:
1. The assessment roll for Sidewalk Assessment Project No. 2014-01 SWR having
been filed in the office of the City Clerk on the 3'� day of February, 2015, the City
Council shall meet in the Chambers at the City & County Government Center, 520 3'�
Street, Brookings, SD on Tuesday, the 24th day of February, 2015, at 6:00 o'clock PM,
the said date being not less than twenty (20) days from the �ling of said assessment
roll.
2. The City Engineer is authorized and directed to prepare a notice describing, in
general terms Sidewalk Assessment Project No. 2014-01 SWR, the date of filing the
assessment roll, the time and place of hearing thereon, stating that the assessment roll
will be open for public inspection at the office of the City Engineer and referring to the
assessment roA for further particulars.
3. The City Clerk is authorized and directed to publish said notice in the official
newspaper at least one week prior to the date set for hearing and to mail a copy thereof,
by first class mail addressed to the owner or owners of any property to be assessed at
his, her or their last mailing address as shown by the records of the Director of
Equalization not less than ten nor more than finrenty days prior to the hearing.
Proclamation for "211 Helpline Center Dav." Mayor Reed proclaimed 2/11 as 211
Helpline Center Day.
Annual Reaort from Brookins�s Countv Emergencv Mana�ement. Bob Hill,
Brookings County Planning & Zoning and Emergency Manager, presented the Annual
Report to the City Council.
FIRST READING —Ordinance 15-004. Introduction and First Reading of Ordinance
15-004, an Ordinance amending Section 14-83 Swine, of the Code of Ordinances of the
City of Brookings. Public Hearing: February 24, 2015.
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Resolution 15-014. A motion was made by Council Member Hansen, seconded by
Council Member Kubal, that Resolution 15-014, a Resolution accepting a Conveyance
of Real Property to the City of Brookings, South Dakota be approved. The motion
carried by the following vote: Yes: 7 - Reed, Bezdichek, Corbett, Hansen, Kubal,
Niemeyer, and Thorpe.
Resolution No. 15-014 - A Resolution Accepting a Conveyance of Real Property
to the City of Brookings, South Dakota
Whereas, Joshua M. Reisetter desires to convey certain real property to the City of
Brookings, South Dakota, consisting of a detention pond, to be used for public purposes
and specifically to provide additional detention for drainage purposes in the Camelot
Square Addition, said real property being described as follows: Lot Nineteen (19) of
Block Thirteen (13) in Camelot Square Addition to the City of Brookings, County of
Brookings, State of South Dakota, and
Whereas, the City Council recognizes the benefit the community will receive as a result
of the conveyance of this real properly.
Now therefore, it is hereby resolved by the City Council that the real property described
above is hereby accepted by the City of Brookings, South Dakota.
Storm Drainaae Corrections. A motion was made by Council Member Corbett,
seconded by Council Member Kubal, that the Engineering Contract for Storm Drainage
corrections at EdgeBrook Golf Course be approved. The motion carried by the following
vote: Yes: 7 - Reed, Bezdichek, Corbett, Hansen, Kubal, Niemeyer, and Thorpe.
Resolution 15-001. A motion was made by Council Member Hansen, seconded by
Council Member Corbett, that Resolution 15-001, a Resolution providing for the
Establishment of the Downtown Retail Acceleration Grant Program be approved. The
motion carried by the following vote: Yes:5 - Reed, Corbett, Hansen, Niemeyer, and
Thorpe; No: 2 - Bezdichek, and Kubal
Resolution 15-001 -A Resolution Providing for the
Establishment of the Downtown Retail Acceleration Grant Program
Whereas, the City of Brookings seeks to provide a comprehensive and multi-faceted
economic development program that addresses commercial, industrial, service, retail,
and visitor commerce; and
Whereas, the City Council recognizes that a potential market exists for the expansion of
certain, specialized retail products best suited for the downtown central business
district; and
Whereas, the City Council wishes to provide assistance to encourage, support, and
promote this type of commerce and economic development.
Now, Therefore, Be It Resolved, by the City Council of the City of Brookings, South
Dakota that the Downtown Retail Acceleration Grant program be adopted.
Resolution 15-013. A motion was made by Council Member Corbett, seconded by
Council Member Niemeyer, that Resolution 15-013, a Resolution encouraging
Brookings Municipal Utilities to work cooperatively with Non-Profit Organizations
seeking to financially assist customers with Delinquent Accounts be amended. The
motion carried by the following vote: Yes:7 - Reed, Bezdichek, Corbett, Hansen, Kubal,
Niemeyer, and•Thorpe.
A motion was made by Mayor Reed, seconded by Council Member Hansen, that
Resolution 15-013, a Resolution encouraging Brookings Municipal Utilities to work
cooperatively with Non-Profit Organizations seeking to financially assist customers with
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Delinquent Accounts be approved. The motion carried by the following vote: Yes:
7 - Reed, Bezdichek, Corbett, Hansen, Kubal, Niemeyer, and Thorpe.
Resolution 15-013 - Resolution encouraging Brookings Municipal Utilities
to continue to work cooperatively with Organizations seeking to financially assist
customers with Delinquent Accounts
Whereas, Brookings Municipal Utilities (BMU) has duly-adopted policies pertaining to
the discontinuation of services for non-payment for the financial protection of the service
and all customers; and
Whereas, such policies provide for the extension of considerations for customers
experiencing financial hardship with keeping their accounts current; and
Whereas, the community of Brookings has several organizations interested in providing
financial assistance to BMU customers who may be experiencing financial hardship with
keeping their accounts current; and
Whereas, such organizations are concerned with good stewardship of their resources
and are asking BMU to work with them on policy and procedures changes so such
organizations can help as many people as possible.
Therefore, Be It Resolved that the City Council of the City of Brookings, South Dakota
encourages Brookings Municipal Utilities to continue to cooperate with such
organizations in working with such customers to help correct delinquent accounts and
keep them current.
2015 Strateaic Plan. A motion was made by Council Member Corbett, seconded by
Council Member Hansen, that the 2015 Strategic Plan be approved. The motion carried
by the following vote: Yes: 7 - Reed, Bezdichek, Corbett, Hansen, Kubal, Niemeyer,
and Thorpe.
2015 STRATEGIC PLAN
-City of Brookings, S.D.-
Mission Statement: The City of Brookings is committed to providing a high quality of life
for its citizens and fostering a diverse economic base through innovative thinking,
strategic p/anning, and proactive, fiscaUy►iesponsib/e municipa/management.
1)INVESTIGATE AND DEVELOP A PLAN FOR FUTURE INDOOR/OUTDOOR
RECREATIONAL FACILITIES
1.1 Description:
Project and identify the need for improvements and changes to outdoor youth
sports fields as well as indoor recreational amenities compared to current
inventory. Develop a needs assessment for new or expanded indoor
recreational/leisure amenities in a comprehensive community center including
soccer and tennis. Outdoor amenities assessed would include specifically the
need for youth baseball/softball fields, their potential location/re-location, and
potential development changes to Dwiggins-Medary/Bob Sheldon athletic
complex.
1.2 Strateqic Objectives:
1.3 Action steps:
1.4 Timeline:
1.5 Assianment:
1.6 Measurements:
2)IDENTIFY/ASSIST PARTNERS WITH DEVELOPING ENTREPRENEURSHIP
OPPORTUNITIES
2.1 Description:
Support the efforts of BEDC, and augment their efforts where necessary, to .
develop opportunities for entrepreneurship as it relates to the new economy.
This includes programming for building entrepreneurial talent and inventors, the
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development of creative spaces that foster entrepreneurship, collaborative and
creative thinking, the innovative exchange of ideas, skill-building and mentorship,
and networking as a wellspring of new markets for goods and services. Such
spaces should have shared, secure equipment, be a collaborative effort among
area entrepreneurs, and have the ability to conduct programming to address the
needs of various entrepreneurial clusters to build a culture and pipeline for new
talent. The development of niche retail opportunities should have a special
emphasis.
2.2 Strateqic OJectives:
2.3 Action Steps:
2.4 Timeline:
2.5 Assianment:
2.6 Measurements:
3)CONTINUE/EXPAND EFFORTS OF THE LEAN TEAM
3.1 Description:
Direct the LEAN Team to identify/undertake continuous improvement projects for
the year. The projects should include appropriate measurement metrics to be
reported by year-end. After Action Review processes should be incorporated as
a means of evaluating and promoting continuous improvement of the initiatives.
Serving as an "internal consulting team", the LEAN Team should utilize additional
training and professional development opportunities with LEAN programs in the
private and public sectors to expand proficiency levels. LEAN efforts should be
aligned with other efforts to continue implementation of tools and techniques
which support a High-PerForming Organization (HPO).
3.2 Strate�ic Obiectives:
3.3 Action Steps:
3.4 Timeline:
3.5 Assi nment:
3.6 Measurements:
4)COMPLETE UPDATE OF VISION 2020 COMPREHENSIVE PLAN WITH
PROJECTION TO 2035
4.1 Description:
Complete the 2014 project of updating the Vision 2020 plan to have a long-range
planning window to 2035. The revisions should include a review and due
consideration of other public entities with comprehensive plans that may have an
impact on the City's Plan including but not limited to the Brookings School
District, Brookings County, South Dakota State University, and other
special-purpose districts. The 2035 Plan should anticipate changes and guide
such changes in an effective and orderly manner and be a tool for managing and
directing growth and development.
4.2 Strateqic Objectives:
4.3 Action Steps:
4.4 Timeline:
4.5 Assiqnment:
4.6 Measurements:
5)DEVELOP IMPLEMENTATION PLAN FOR IMPROVED STEWARDSHIP OF OUR
ASSETS
5.1 Description:
Using the benchmark analysis and workplan developed by the Sustainability
Council, the Council should select specific sustainability project(s) to undertake
supported by an implementation plan for each item. Selected items should be
among the highest incremental priority and properly aligned with the City's
mission and focus. Selected items should also complement other initiatives of the
City. The scope and extent of selected items should be commensurate with
budgeted resources to undertake such initiatives.
5.2 Strategic Obiectives:
5.3 Action Steps:
5.4 Timeline:
27 �
5.5 Assipnment:
5.6 Measurements:
6)KEY STRATEGIC INITIATIVES-construction
Street Maintenance Facility
Airport runway re-alignment completion
Division Ave. & Derdall Ave. drainage proje�ts
Main Ave. So./26t" St. com�letion
Main Ave.; 8t" St. So. to 20 h St. So. (Urban project)
22"a Ave. railroad crossing improvement (DOT projec#)
Sunrise Ridge Road extension (DOT project)
Hi�qhway 14 bypass improvement project (DOT project)
34 h St. So.; Prince Dr. to 8t" St. So. improvement project (County-City project)
Annual streets and parks maintenance/improvement projects
KEY STRATEGIC INITIATIVES-programming & planning
20th Sf. So. overpass/interchange
20th St. So.; Main Ave. to Rio Grande Ave.
Western Ave.; 20th St. So. to 32"d St. S.
Gateway entrances ROW upgrades of 6th St.; 20th Ave. to 34th Ave. & Main Ave.
to Medary Ave.
Workforce development with BEDC
Economic development (industrial, retail, visitor, research) with BEDC, CVB, GP
Citv Council member introduction of topics for future discussion. A motion was
made by Mayor Reed, seconded by Council Member Hansen, to review the Storm
Water Drainage Plan in a future Study Session. The motion carried by the following
vote: Yes: 7 - Reed, Bezdichek, Corbett, Hansen, Kubal, Niemeyer, and Thorpe
Adiourn. A motion was made by Council Member Hansen, seconded by Council
Member Corbett, that the meeting be adjourned at 7:39 p.m. The motion carried by a
unanimous vote.
CITY OF BROOKINGS
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Tim Reed, Mayor
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