HomeMy WebLinkAboutCCMinutes_2014_09_09 234
Brookings City Council
September 9, 2014
The 8rookings City Council held a meeting on Tuesday, September 9, 2014 at 6:00 p.m., at City
Hall with the following members present: Council Members Keith Corbett, Dan Hansen, Ope
Niemeyer,John Kubal,Tom Bezdichek and Jael Thorpe. Mayor Tim Reed was absent. City
Attorney Steve Britzman, City Manager Jeffrey Weldon and City Clerk Shari Thornes were aiso
present.
6:00 p.m. Regular Council Meeting
Consent Agenda. A motion was made by Hansen, seconded by Kubal,to approve the consent
agenda.
A. Action to approve the agenda.
B. Action to approve the August 19 and August 26 Councii Minutes.
C. Action on Resolution No. 73-14, a Resolution setting the Unit Financial Charge for 2015
Storm Drainage Fees.
Resolution No. 73-14—A Resolution setting the Unit Financial Charge
for 2015 Storm Drainage Fees
Whereas, Chapter 72, Article (I, of Code of Ordinances for the City of Brookings, provides
for setting the unit financial charge of Storm Drainage, by Resolution.
Now,Therefore, Be It Resolved that the unit financial charge for 2015 shall be .00054 for
Storm Drainage purposes.
D. Action on Revised Resolution No. 70-14, a Resolution authorizing Change Order No. 1
Final (CCO#1 Final)for 2014-06STI, Chip Seal Project;Topkote, Inc.
Revised Resolution No. 70-14-A Resolution authorizing Change Order No. 1 Final
(CCO#1 Final)for 2014-06STI Chip Seal Project;Topkote, Inc.
Be It Resolved by the City Council that the following change order be allowed for 2014-
06STI, Chip Seal Project,Topkote, Inc.:
Adjust the contract to as-built quantities for a total increase of$4,973.86 to close out
the project.
This resolution will revise Resolution No. 70-14 which was adopted on August 26, 2014.
E. Action to cancel the September 16, 2014 City Council Study Session.
All present voted yes; motion carried.
Open Forum. "Doc" Knaus requested time on a future Council meeting to discuss the South
Main Avenue construction project.
"Brookin�s Supaorts Breast-Feedin�" Presentation. Dr. Rebecca Kuehl and Dr.Jenn Anderson
gave a presentation on "Brookings Supports Breast-Feedin�."
Update on Hi�hwav 146 Bvpass from Brookin�s Transportation Steerin�Committee. Keith
Corbett presented the following update on behalf of the committee.
BROOKINGS TRANSPORTATION STEERIM1IG COMMITTEE
MONTHLY REPORT TO THE CITY COUNClL
SEPTEMBER 9, 2014
The purpose of the Transportation Steering Committee is to investigate and propose to the
Brookings City Council a financially sustainable transportation strate�y that will improve
Brookings quality of life. The charter for the steering committee included the following specific
objectives to investigate and propose a strategy to ensure:
• South Dakota Highway 14 By-Pass Improvements meets the needs of Brookings;
• 20t"Street I-29 overpass and future access ramps projects will be accomplished;
• South Dakota Highway 14/6th Street Improvement project (Medary Avenue west to
Main Avenue) meets the needs of Brookings; and,
• Fully investigate if it is feasible to take over ownership of 6`h Street from the State of SD.
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The Steering Committee has met 4 times with the first meeting on July 7, 2014. Additional
meetings were August 11, 18 and 25. The agenda and minutes for each meeting are posted on
the City of Brookings web site. In addition to the regular committee meetings, several of the
members attended the Chamber/SDDOT information meeting on luly 16, 2014 regarding the
US Highway 146 (Bypass) project, the SDDOT full scale round-about demonstration at Bowes
Construction and a SDDOT/land owners meeting regarding US Highway 14B on August 27,
2014.
We would like to thank SDDOT staff for spending time with the Transportation Steering
Committee and educating the Committee on SDDOT projects in the Brookings Community and
in particular, educating the Committee on the US Highway 14 Bypass Project and Sixth Street
from 22"d Avenue to 34th Avenue. SDDOT staff educated the Committee on the safety of
round-abouts and did an excellent job of demonstrating graphically as well as a full scale
operation of the proposed round-abouts at the I-29 ramps on US Hwy 14 Bypass. The full scale
demonstration project clearly demonstrated that large, legal truck traffic can negotiate around
and through the round-abouts. We would also like to thank the City of Brookings staff for
providing and presenting background information and previous reports that will be pertinent to
the objectives of the steering committee.
Most of the Committee's effort has been directed toward the Bypass/Highway 14B project
since that will be bid in December, 2014 or early 2015 and construction will begin during the
2015 construction season. However,the Committee also reviewed the scope of work for the
Sixth Street Project from 22"d Avenue to 34th Avenue with SDDOT Staff and discussed the 2ptn
Street over-pass/ Interchange project. The Committee has not discussed the Sixth Street
project from Medary to Main Avenue or the Ownership of Sixth Street.
The traffic count on US 146 is large enough to warrant three lanes, especially at the major
intersections. The traffic count on US 14B will increase even more when construction of Sixth
Street from 22"d Avenue to 34th Avenue begins in 2016. The Bypass project will primarily be a
shoulder widening and a mill and over-lay project, but SDDOT will also address safety concerns
with the By-Pass Project.The project will have three lanes from Western Avenue to 34tn
Avenue, with the exception of the bridge over I-29. SDDOT evaluated three alternatives to
address the safety issues at Highway 14B intersection of 1-29. The existing Hwy 14B Bridge over
I-29 is too narrow and won't allow for a turning lane without major modi�cations. SDDOT
presentation materials for the February, 2014 open house indicated the existing US Hwy 14B
Bridge over I-29 has two 12 foot lanes with an over-all opening of 28 feet.Two of the
afternatives related to providing 3 lanes at the I-29 ramps. One alternative was to add
additional width to the existing bridge to provide the third lane and the other alternative was to
demolish the bridge and replace it with a new 3 lane bridge. The third alternative, and the
alternative selected by SDDOT, was to leave the existing, narrow, 2 lane bridges, but provide
round-abouts at the I-29 ramps.
The alternative for adding an additional lane on the existing bridge is estimated to cost
$1,400,000. A new 3 lane bridge structure is estimated to cost$1,700,000; however, a new 3
lane 6ridge wiil require additional embankment to accommodate 3 lanes on both sides of the
bridge plus it would require temporary signal lights during the construction of Sixth Street from
22"a Avenue to 34th Avenue.The temporary signal fights and the additional embankment will
add another$260,000 or a total of$1,960,000 for a new three lane bridge. There is conflicting
information on the cost for the two round-abouts. The original cost for two round-abouts as
presented during a February, 2014 public hearing was stated as$1,020,000; however, during a
Chamber of Commerce public hearing in July, 2014,the cost was stated as slightly over
$2,OOQ,000. Since that time the Committee has visited with Jeff Senst,SDDOT Regional
Engineer, and he said the original cost (Feb, 2014) of slightly over one million dollars was for a
smaller diameter round-about, but the design has been re�ned and the diameter of the round-
abouts has been increased to better accommodate longer trucks. Mr. Senst reported at the
August 25th meeting that the estimated cost for two round-abouts is now$1,600,000.
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SDD(JT staff also met with affected property owners on August 26, 2014. The meeting was held
at A&B Rentals. The Steering Committee was invited by the property owners and some of the
committee members attended the meeting, although there was not a majority of the
committee in attendance. All of the Implement dealers east of I-29 were represented at the
meeting. The Implement Dealers had concerns with the large trucks negotiating the round-
abouts, but the largest concern they had related to the narrow width of the bridge. Implement
Dealers have on-going permits for 20 feet wide loads. A 20 foot wide load through a 28 foot
wide bridge doesn't provide adequate clearance when meeting a vehicle within the confines of
the 1-29 bridge. Any foad over 20 feet wide requires a special permit as well as pilot cars. The
lmplement Dealers believe there is a larger safety concern within the confines of the 28 foot
wide opening of the existing bridge than at the 1-29 ramps and strongly urged SDDOT to
consider a three lane bridge, especially since the cost of a new three lane bridge is nearly the
same as two round-abouts.
The improvements on the By-Pass will require detouring the trafFic through US Highway 14 f
Sixth Street. Valero has reported it wil! have 350 trucks per day between 7 am and 4 pm going
through the detour/Sixth Street. In addition,there will be other significant truck traffic going
through Sixth Street that would normally take the By-Pass. The Steering Committee/ Chamber
has asked SDDOT to look at other detour alternatives; however, SDDOT indicated it would be
similar traffic volume that goes through Watertown on US Highway 212 or Aberdeen on US
Highway 12. They have also indicated that US Highway 14/Sixth Street is designed to handle
the heavy truck traffic; whereas, rural County and Township roads and bridges are not designed
for that amount of traffic.
Since the US Highway 14B project is the most urgent task,the Brookings Transportation
Steering Committee will be separating that task from the other tasks/projects. The Steering
Committee passed a motion (4 to 3) recommending the City move forward with accepting the
Highway 14 By-Pass roundabout proposaf, as presented by the SDDOT, but take into account
widening of the bridge to eliminate the safety concerns regarding the bridge width.
First Readin�—Ordinance No. 22-14. First reading was held on Ordinance No. 22-14, an
Ordinance appropriating monies to fund the necessary expenditures and liabilities of the City of
Brookings for the 2015 Fiscal Year and providing for the Annual Tax Levy and Annual Tax for all
Funds. Public hearing: September 23, 2014.
Ordinance No. 20-14. A public hearing was held on Ordinance No. 20-14, an Ordinance revising
Division 3 of Chapter 82 of the Code of Ordinances of the City of Brookings and pertaining to
Speed Zones in the City of Brookings, SD. A motion was made by Niemeyer, seconded by
Hansen,to approve Ordinance No. 20-14. All present voted yes; motion carried.
Ordinance No. 21-14. A public hearing was held on Ordinance No. 21-14, an Ordinance
rezoning Lots 9A, 10A, 11A, and 12A, Block 2,Sanderson's Addition from a Residence R-2
District to a Planned Development District (PDD) (6th St. and 13th Ave.). Public hearing:
MicheNe Delaney spoke against the proposal. Cindy Ostlie asked questions regarding the fong-
term plan for property south of the university. A motion was made by Bezdichek, seconded by
Niemeyer,to approve Ordinance No. 21-14. Discussion: Bezdichek raised concern about left
turns from the alley and suggested restricting alley access or limit to right turn only. Staff will
review traffic patterns to make a recommendation. A motion was made by Hansen, seconded
by Thorpe,to strike the suggested amendment from the Planning Commission that would
restrict the following uses: automobile sales, roadside stand, hotel and extended stay hotel,
drinking establishment, drive-in food service, gas dispensing station,telecommunications
tower, car wash, and citizen's drop-off for recyclables. On the amendment, Bezdichek, Corbett,
Hansen and Thorpe voted yes; Kuba{ and Niemeyer voted no; motion carried. On the original
motion, as amended, all present voted yes; motion carried.
Storm Water Phase 2 Goals. City EngineerJackie Lanning presented the City's 2015 Storm
Water Phase 2 Goals. A motion was made by Hansen, seconded by Kubal,to approve. All
present voted yes; motion carried.
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Adjourn. A motion was made by Hansen, seconded by Niemeyer,to adjourn. All present voted
yes; motion carried. Meeting adjourned at 7:23 p.m.
CITY OF BROOKINGS
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Shari Thornes, City Clerk